Request School Transfer Letter – Using This Format and Samples

Request School Transfer The Fastest Way Using This Format and Samples

Schools are invented with the purpose of providing structured teaching to all and they remain the best places you make the best memories. You make friends, find lasting soulmates, build your career prospects, go on educational trips, party, and probably crush on your teachers. School offers so much fun and experiences about life, but what happens when you have to say goodbye? There are circumstances in life that will lead you to request a transfer and leave your friends/classmates behind. When such circumstances come, you have to accept them and bid goodbye to long term friends and neighbors. An official means of saying goodbye is by writing a school transfer request letter. Yes! It is compulsory.

So, are you one of those affected by circumstances and need to transfer to another school? Are you trying to write a school transfer request letter, but you can’t seem to get started because you don’t know how to write one? You are not alone.

Many students and parents don’t know the best way to write a school transfer letter, and they often find it challenging to choose the right words to say. This article will help you resolve the issue and teach you great samples on how to write a transfer letter.

So, why do people write a school transfer letter, and is it necessary to write one?

People, especially parents and students, write a transfer letter because of the need to change school or lack of fun to continue in their present school. Some people also request school transfer because of relocation and probably because they think the current school is not helping enough. That is why it is essential to state why you seek a transfer from one school to another in your letter. Sometimes when you express your reasons, the issues might be resolved without a need to transfer. Other times, the issue doesn’t get resolved, especially if it concerns relocation. Stating your reason for requesting a school transfer will also help the school know what is happening and why you’re leaving. You don’t just withdraw from a school without a genuine reason for your action.

Since you have decided to write a school transfer request letter, there are things that you must keep in mind while writing the letter. Some of which are:
  • The reason for your request to transfer.
  • The date (day and month) your transfer is supposed to take place.
  • Provide your full name, class, admission number, and date for easy processing of the transfer.
  • Provided your contact details such as phone number and address.
  • Use a professional tone, be clear and concise. Go straight to the point and be brief about it.
  • Show your gratitude as you end the letter.

Reasons you need to write a school transfer request letter:

  1. Writing a school transfer request letter will allow you to get your school transfer certificate, which will be useful for future reference.
  2. A school transfer letter is also essential to hasten the process of transferring from one school to another without hindrances.
  3. It will allow you to get a letter of recommendation and other essential documents to aid your admission into another school.

School transfer request letter format.

Before you can write a formal letter that will be submitted to the principal of a school, there are some formats that you have to follow. Here is the structure of letter writing:

1)The sender’s details.

-Your name

-Your address

-Your city

-The date; dd/mm/yyyy

2) The receiver’s details.

-The principal

-Your school name

-Your school address


3) The letter’s content




-Body of the letter



Samples Of School Transfer Request Letter:

Sample #1


Cinderella Celine

San Francisco



The Principal

Xyz International College

Washington DC



Subject: Request for school transfer.

Dear Sir/Ma

My name is Cinderella Celine, and I am a student at Xyz International College. I am from class XV on roll number 028 with admission number Adm/2234/009. I am writing this letter to request that you allow me to transfer to another school. Ever since I started my educational journey here in this school, every minute and moment has been inspiring and remarkable. Being in this school has taught me and exposed me to a lot in life, including experiences that I cannot forget instantly.  I never regret ever setting foot in this school because all I am today is all thanks to Xyz international College and the ever-ready school management.

It would have been a dream come true to graduate in this great citadel of learning, but circumstances prevented it. I want to transfer to another school because my parents are relocating to another city, and it would be challenging for me to commute from that new city to this school every day.  Therefore, it would be better if I transfer to another school closer to home, considering the transportation fare. Apart from the transport fare to and fro every day, I might not meet up with the morning prep because it would take a longer time to come down here.

As much as I would love to stay in this school, my Alma Malta, I have to leave. This school has built me up and exposed me to the realities of life. Leaving my friends and classmates behind will be a painful thing, but it is necessary. I would appreciate it if you consider my request and grant me this permission, the relocation will take place in two weeks, and I am expected to start processing admission to another school in the following week. I will be grateful if you can hasten the process, sir, and l am always ready for any process that I might be required to undergo for this to be complete. Thank you so much for your time and consideration. I look forward to hearing from you.

Yours sincerely

Cinderella Celine


Sample #2


(Your name)


(The principal)





Subject: Letter of School Transfer

Dear Sir/Ma

My name is Cilia James, and I am a student of (school name that you want to leave). I am writing this letter to request a transfer letter to another school officially, and a transfer certificate as an unavoidable circumstance has occurred. I never thought a day like this would come that I’ll have to ask for a transfer school certificate because this school has impacted me in so many ways. When I came to this school, I couldn’t compose some sentences without committing blunders, but now, I am an active public speaker.  It’s hard to leave this school behind, but I have no choice for some reasons. I would like to request a transfer certificate to go to another school because my father lost his job and we are financially incapable at the moment. 

As you already know, I lost my mom early this year, and my father has been the breadwinner, trying to provide for my needs and my siblings. Now that he has lost his job, there’s no way he can afford to pay my school fees here, and that’s why I’ll be moving to another school with a lesser expense. My earnest request is that you should consider my application, grant me this permission, and issue the school transfer certificate. My admission number is Adm/2009/123/34; I would be delighted if you can start working on this, and I’m ready to perform any task that will aid and fast-track the process. I would be forever grateful if you can help me process this transfer as fast as possible because I’m expected to have all necessary documents on the ground before the 30th of this month. Thank you so much for your time and consideration. I will be patiently waiting for your response.

Yours faithfully,

(Student’s full name)

(Admission number)

Sample #3


Donald Anastasie


The Principal

Joan Romeo,

St. Thomas Modern Public Academy

536-5292 Lacinia Avenue

Idaho Falls Ohio 19253


Subject: Request For School Transfer

Dear Principal,

I am writing this letter on behalf of my daughter Donald Stells studying in 4th standard at your school, St Thomas Modern Public Academy. I would like to request my child’s transfer due to my need to relocate to another state. I have been transferred from my office to another branch in New Jersey. As you know that it would be almost impossible for Stells to continue schooling here, considering the distance between the two states. I would have loved that she continued to school here, but it cannot work. The journey from here to here will take a long time, and she will keep missing out on some lectures daily, which isn’t suitable for her academic performance. So, I am requesting you to please grant permission for the same and provide us with the transfer certificate for my child.  I would appreciate it if you can treat this as an emergency and fast-track the transferring process. If there’s any other information you would like us to provide, you can get to me (your number and email address).

Thank You

Yours sincerely,

Donald Anastasie


Date: 01-12-2000

Sample #4


The Principal

Johnson Bush

Immaculate High School

P.O. Box 321, 4407 Et Rd.

Santa Monica


Subject: Letter of School Transfer

Dear Mr. Bush

I, Matilda Laurel, a student of Immaculate High School, located at Santa Monica, Florida, with Admission number 789546, I would like to apply for a transfer certificate because my parents are no longer financially capable of paying my school fees here. This is because both of them retired last year and haven’t been able to get a stable job. 

I have learned a lot in this school and made many friends that I would like to take along with me. But fate played a trick on me, and now, I have to withdraw from the best school in Florida to another school whose foundation and ethics I know nothing about. Making this decision to transfer has never been easy, but it’s unavoidable. So, I would really appreciate it if you would consider my request by giving me a transfer certificate from school and completing all the formalities and processes smoothly.

Yours Faithfully,

Matilda Laurel.


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Request School Transfer Letter – Using This Format and Samples

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