Life as a Medical Staff Coordinator

Life as a Medical Staff Coordinator

The medical field is one of the most in-demand and ever-growing fields. The profession of medical staff coordinator is completely inclined into the medical industry for regulating its work. They make sure that all the medical staffs comply with both the external and internal regulations. The article covers the duties, salary, certifications needed, how to become a medical staff coordinator, career paths after it, etc. Here, let’s know about Life as a Medical Staff Coordinator.

Job Description and duties-

As a medical staff coordinator, one will be responsible to keep records and files for the physicians or other health care professionals they are appointed for. They need to be familiar with the medical terminologies. They perform secretarially and delegated executive job duties to coordinate the meetings as per the regulations and policies, resolve complaints, and introduce and familiarize the employees with the regulation changes if any. They can also work as an HR coordinator where they are authorized to recruit new staff and broadcast the available positions. They need to have good organizational, interpersonal, multi-tasking, communication, information research skills, etc. Basic requirements for a medical staff coordinator are fixed by the respective medical facility (employer). To summarize the basic duties of a medical staff coordinator should be- 

  • Able to maintain a positive professional relationship with the administrative, nursing staff, and other medical professionals.
  • Handle confidential information responsibly.
  • Comply with the hospital’s code of conduct 
  • Make agenda packets, recording meetings and their proceeding minutes, updating meeting reminders, preparing summary reports, etc
  • Assure overall continuity of medical staff activities
  • Have the necessary tech knowledge of Word, Excel, Publisher, Outlook, Access, and electronic health record system for maintaining and distributing it when needed.
  • Is ready to provide administrative support services and duties when needed
  • Provide referrals of the physician or the services provided to the community.
  • Coordinate with the medical education officer for creating medical education content for quality assurance activities.
  • Interpret and simplify the medical staff bylaws, government, federal, local, and staff or insurance agency regulations and guidelines
  • Advice the providers, administrators, and management on compliance with issues as appropriate. 
  • Able to take proper decisions or judgments while dealing with administrative or procedural matters.

Salary- 

On average, a medical staff coordinator earns $55,932 annually. The starting salary for a medical staff coordinator is $34,00. At mid-level, the salary rises to $52k and at the senior level, the salary is more than $64k. The salary differs for each state. The following list gives the order of the top 7 cities paying the highest salary to medical staff coordinators.

Cities Annual salaryRange of salary
New York, NY$59k$45k-$76k
Los Angeles, CA$58k$44k-$76k
Atlanta, GA$53k$41k-$68k
Indianapolis, IN$52k$40k-$65k
Toledo, OH$51k$39k-$65k
Denver, CO$50k$40k-$61k
Ardmore, OK$48k$37k-$61k

Certifications- 

The list below gives the most common and in-demand certifications required for medical staff coordinators according to their ranks.

Rank Certification Organization 
1CPCS- Certified Provider Credentialing SpecialistNAMSS
2Medical AssistantASPT
3CPMSM- Certified Professional Medical Services ManagementNAMSS
4EMT- Emergency Medical TechnicianNREMT
5Surgery ABPS
6Certification in General SurgeryAOBS
7IABA- International Accredited Business Accountant ACAT
8CMAA- Certified Medical Administrative AssistantNHA

Currently, there are 76,648 job openings for medical staff coordinators. Due to the need and demand of medical staff coordinators is different in different states, the article further talks about the top states which offer the maximum number of vacancies compared with the annual salary for medical staff coordinators. The job requires educational qualification and experience which is also discussed in the article. 

How to become a medical staff coordinator?

The educational requirements include you have a bachelor’s or an associate degree or a high school diploma from an accredited institution. Even a master’s degree is acceptable. In addition to this, it is important to have any of the above-mentioned certifications. About 47.7% of medical staff coordinators have a bachelor’s degree. For experience, the limit is a minimum of 2-3 years in fields that directly or indirectly meet the duties mentioned above. You may pursue the job of administrative assistant, credentialing specialist, certified nursing assistant, customer service representative, office manager, staff nurse, or an internship for gaining the necessary experience. 

Top 15 states to work as a medical staff coordinator-

RankStateAverage annual salaryTotal medical staff coordinator jobs available
1Delaware $65,829388
2District of Columbia$80,762339
3Pennsylvania$58,8112,150
4New Jersey$65,2881,043
5Connecticut$64,692431
6Mississippi$57,177410
7Rhode Island$57,216186
8Nebraska$54,340567
9Kentucky$53,588853
10Wyoming$54,732138
11Minnesota$55,1421,650
12California$58,4368,083
13Nevada$52,422612
14Georgia$53,3072,325
15Massachusetts$56,3831,876

These results are concluded based on higher annual salary and more number of job openings.

Best employers for medical staff coordinators-

EmployerRating Average Salary
Home Instead Senior Care3.9$49,288
Kaiser Permanente4.8$54,920
Children’s Health4.6$52,028
Kindred Healthcare4.5$45,938
Banner Health4.5$62,782
Memorial Hermann Health System4.8$62,707
St.Francis Medical Center4.5$60,978
CNA Financial4.4$70,391
Texas Children’s Hospital4.1$57,390
Emory University4.6$60,069
United States Army4.2$58,809
Sumter Regional Hospital3.5$60,936
St.Joseph Medical Center4.5$66,644
National Conference of State Legislatures4.1$46,628
Tenet Healthcare4.5$63,408
OU Medical Center4.3$65,469
HonorHealth4.9$65,469
Interim Healthcare4.4$52,279
The Children’s Hospital4.7$49,494

Looking at the demographics, women highly outnumber the males as medical staff coordinators. Males make up just 22.5% of the total while women occupy 73.9%. Most of the clinical administrative coordinators are White while Hispanic/ Latino, Black/ African American, Asian, American Indian, jobs offer the and Alaska Native form a minority. In the case of foreign languages spoken, Spanish-speaking people with 73.2% outnumber the Portuguese, French, Italian, Vietnamese, Russian, Chinese, Czech, Dutch, Japanese, Amharic, Carrier, Tagalog, Hebrew, Polish-speaking people. The average age of clinical administrative coordinators is 47.5 years old. Most medical staff coordinators work in private companies rather than in education sectors. Males earn an average of $54,231 while females earn $53,559. Compared to other ethnicities, Asian medical staff coordinators have the highest average salary. 

What should be in my resume?

Highlight your experience, mainly the duties that you did. If you have worked in more than one job position, mention each of them individually and highlight the duties you did. Make sure they correspond with the requirements for a medical staff coordinator.  Mention location, your joining and leaving the month of each job position. Mention your educational qualification, year of passing, university, and location. Jot down the skills in bullet points so that they will be readable. The certifications you earn are very important in increasing your chances of getting hired, make sure you write them in a different section, in a readable format.

Working conditions-

  • Usually, the work will be done in an interior office type environment
  • The individual will not be exposed to direct physical contact with any patient. 
  • As compared to other jobs in the medical field, much less physical effort is required for a medical staff coordinator.

Benefits of working as a medical staff coordinator-

Note that the benefits might differ for different companies

  • Insurance – dental insurance, vision insurance, life insurance, prescription drug insurance, overall health insurance
  • Paid time-off, parental leave
  • Flexible schedules
  • Employee discounts
  • Loan assistance 
  • Long-term and short-term disability 
  • Academic assistance
  • Legal benefits
  • ESPP- Employee Stock Purchase Programme

Other jobs related to medical staff coordinator-

  • Credentialing specialist
  • Medical clerk
  • Intake coordinator
  • Coordinator
  • Referral specialist
  • Patient care coordinator
  • Medication coordinator
  • Medical receptionist
  • Medical support assistant
  • Registration coordinator
  • Appointment coordinator
  • Medical office administrative
  • Clinical administrative coordinator

Tips to stand out from the crowd during an interview for medical staff coordinator-

  • Research about the company in depth. Know the services, products, deals that the company provides. This will also benefit you to check if your abilities would align with companies’ culture.
  • Practice a few interview questions beforehand, there will be many questions that might be obvious or related to your education. Your confidence speaks a lot about how much you are into the field.
  • Practice examples beforehand. The life situations that you have experienced will be great examples to show how you have handled a particular task, this will highlight your qualities befitting for the role.
  • Be honest in admitting if you lack in something. 
  • Ask 2-3 questions to the interviewer about the post, drop practical questions regarding specifics about the company.
  • Be careful to dress formally, a classic business casual will work throughout. Your first impression often comes from the way you dress. Dressing properly will help you feel one with the situation and also it will increase your confidence while delivering answers.

As you continue your job as a medical staff coordinator, you are promoted to a manager/supervisor/consultant position, this itself is quite rewarding. The years of experience as a medical staff coordinator can help you change your career path in the administrative sector. If you want to pursue further in the medical sector, complete certifications. Overall medical staff coordinator as a career is a great start for those who are aiming to get a glimpse of the medical and administrative sectors.

Life as a Medical Staff Coordinator

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