Call In Sick Email Example


When you wake up and see a pale face in the mirror, it’s probably best to skip work and stay home. But drafting an email when you are sick may seem like a Herculean task, so keep scrolling to find help.If you want to learn about how to write an call in sick email,then this article is for you which contains the example for know it clearly.

Call In Sick Email Example

“Calling in sick” is letting your supervisor know that you’ll be missing days from work. This must be done respectfully so that you or your teammates don’t get in trouble. Before hitting send, ensure that an email is an acceptable way to inform your office. 

This article give some examples to write a call in sick email.The following example will give you what are things should mention on call in sick email.

What should I mention in my call in sick email?

When calling in sick, there are a few details you should always mention in your email:

Whether you will be working from home

After COVID-19, in many companies, sick days have transformed into working-from-home-until-better days. Always let your supervisor know if you are too ill to work or will be answering calls and emails. 

Doctor’s certificate

Ask your supervisor if a doctor’s certificate is necessary to take days off work. If you already have one, attach it to the email. 

If your leave is paid

If your office has the provision for paid leaves, make sure you inform your supervisor that you will be using those days.

Mention what you will miss

When you take a leave from work, it is natural that you will miss a few deadlines or important meetings. Make sure your supervisor knows about this. Let them know if you have asked someone to cover for you.

Example email to call in sick

Sample 1

Subject: (Your Name): calling in sick


(Supervisor name)

This is to inform you that I will be missing work today because of a personal illness. I will be using my paid leaves for this period.

I will be able to/unable to answer calls or emails during this time. I will send in my doctor’s certificate soon if that is necessary. Sorry for the inconvenience caused.


(Your name)

Sample 2

Subject: Taking leave because of illness


(Supervisor name)

This is to inform you that I will be taking a few days off work as I am not keeping well. In my absence, (colleague name) will be taking up my tasks. Please find the attachment stating what I will be missing during this time. Thanking you for your cooperation.

Yours sincerely,

(Your name)

Sample 3

Subject: Sick Leave

Dear (Supervisor’s name),

Unfortunately, I won’t be able to make it to work today as I am down with (illness name). I will be taking calls and will check my emails throughout the day. I will keep you updated about my status. I will let you know when I can come back to the office. Thank you for understanding.


(Your name)

When To Send The Email?

To avoid chaos in the workplace, you must inform them as soon as you know you’re sick. This will give enough time for your supervisor to find a replacement. If your office has a policy of sending work-related stuff only during a specific time, you can schedule a mail.

You must not send the email when your working hours start, or much worse, halfway through your office hours. This may give the wrong impression to your colleagues and supervisor, leaving them thinking that you must have slept through your alarm. If you don’t want your email to sound like an excuse, send it on time.

You can also inform your team/colleagues of your absence. It is a good idea to keep everyone in the loop. 

Set Up A Message To Let Your Clients Know You’re Out

It is advised to set up an automated out-of-office reply to your email. Mention that you are on leave and that your mails will be directed to another colleague.

Sample 4

Subject: Your email has been redirected.

Hello, (Client name)

Thank you for your email. Unfortunately, I am on leave and unable to reply to your email. Our team has received your message and will get back to you as soon as possible. Thank you for understanding.


(Your name)

Be Discreet: Less Is More

Don’t mention too many details of your illness. You need not say that your head hurts or you have a fever. Adding too many details may seem like an excuse to get off work. Simply state that you are ill and won’t be able to make it work.


  • Mention whether you will be working from home, if your leave is paid, etc.
  • Don’t mention too many details about your illness.
  • Set up an out-of-office automated response to your email.
  • Send the email before you are expected at work.
  • Be diplomatic but firm. Ask for forgiveness and not permission.

What should I do before returning to work after my sick days?

Catch up on all that you missed. Inform your office that you will be resuming work. Take down the out-of-office response to your emails.

I’ve called in sick too many times before as an excuse. This time, I am genuinely ill. What should I do?

You can take a day off work by using these excuses: a medical emergency at home, doctor’s appointment, a mental health day off, or having your car broken down, etc.

Call In Sick Email Example

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