Best Regards Email Signatures- Find More About It

After writing a great email, the next step is to sign off properly. When the phrase “best regards” is seen at the end of an email, it signifies the sender’s intention to convey well wishes. It is a mixture of formal and informal, thus being semi-formal. Good enough for both formal and professional letters and also proper enough for informal and personal letters. This article will provide all one may need to use this email sign-off properly, discuss when to use “best regards”, alternatives to “best regards” and answer some frequently asked questions regarding “best regards”. Let us know more detail about ‘Best Regards Email Signatures’. 

Best Regards Email Signatures

Best Regards Email Signatures

We recommend reading this article till the end “Best regards”; formal or informal? 

Signing off an email with “Best Regards” is appropriate for all kinds of emails, both formal and informal. It is not only used when a person has corresponded with the recipient before but can also be used when the recipient and the sender are having their correspondence 

Where to use best regards?

When a person uses ‘best regards’ in an email it shows that the person respects the recipient of the email but does not necessarily have a personal relationship with them. It is also used when a person does not know who they are corresponding with at all. 

To express respect, familiarity, and professionalism. 

When to use “Best Regards”?

Below are a few examples of when to use “best regards” to sign off in an email. 

● When corresponding with an existing client 

● When corresponding with prospective clients 

● When emailing a friend 

● When emailing coworkers and colleagues 

● When emailing about a project 

● When corresponding with vendors or suppliers 

● When sending follow up emails to anyone 

● When there’s uncertainty on whether the email is informal or formal 

● When sending emails to friends or family 

Tips when signing off using “best regards” in an email 

1. Ensure the B and R in best and regards respectively are capitalized

2. Insert a comma after the sign-off, before your name 

3. Leave a line between the sign-off and your name 

4. Never leave the sign of space blank 

Advantages of signing off with “Best Regards” 

  • Displays professionalism 
  • Sets a person’s tone as not too rigid 
  • Establishes a sense of familiarity 
  • Portrays respect and admiration 

Variations of “best regards” 

A variation of a thing is another version of the thing in question after experiencing little changes. Here we are looking at other versions of the sign off “best regards” 

● Regards 

● Kind regards 

● Warm regards 

● best 

Alternatives to best regards 

“Best regards” is a wonderful way of signing off an email in various situations, but there are other ways to sign off an email that communicate similar intentions and feelings. It is great to analyze the type of email a person is trying to send and consider the best sign-off for such an email. Here are some alternatives to “best regards”, select the one that complements the content of your email the best. 

Formal alternatives 

● Sincerely yours, 

● Yours faithfully 

● Yours sincerely, 

● With gratitude 

● Respectfully 

Informal alternatives 

● Love 

● I miss you 

● Get well soon 

● Warmest regards 

● Best 

● Thanks 

● Thanks in advance

● Cheers 

● Congratulating you 

Alternatives of best regards sign off never to use in a professional email

Some sign-offs may seem quirky and a person might feel like such a sign-off is adding to the character of their email. But if it is in a professional setting, these are some “Best regards” alternatives never to use when signing off on an email. 

● Xoxo; this is just plain unprofessional. Why is an email asking for confirmation, following up on interviews, or talking to clients ending with kisses and hugs? 

● Thanks in advance; it is best to just express immediate gratitude, 

Examples of “best regards” email sign off 

Here are 3 examples of emails that use “Best regards” as sign-off. 

Example 1 

Dear Sofia, 

I hope you received the package I sent to your address on the 26th of May 2022, please feel free to reach out to me, or any member of my team if you have any additional questions or require further assistance. I look forward to working with you. 

Best Regards, 

John Doe 

Example 2 


My daughter has a doctor’s appointment by 3 pm later today, so I won’t be able to attend the producers’ meeting scheduled for the same time. I’ll appreciate it if you could email me the notes from the meeting so that ill be able to review what I miss. 

Best Regards, 

Janet stone.

Example 3 

Dear Mr. John, 

Thank you for taking the time to interview me for the salesperson position. Your questions and demeanor increased my excitement about potentially joining your company. If there are any additional inquiries I need to provide answers to, I will be happy to make myself available 

Best Regards, 

Sally frank. 

(contact information) 

Example 4 


I apologize for the bother, but could you please look into the report I dropped on your desk 2 weeks ago. If there are any altercations or corrections, please do let me know. 

Best Regards, 



Valedictions (farewell statements) are not required to be special or engaging. When a sender of an email needs a classic yet professional way to say farewell, one can never go wrong with “Best Regards”. Make use of the information provided in this article to take your email to the next level. It’ll be quite unfortunate for the recipients of an email to question the knowledge, professionalism, etiquette, and experience of a sender for something as uncomplicated as an email sign-off. 

Frequently asked questions 

  • Can “best regards” be used only in an email? 

No, Best regards can be used for any type of correspondence whether handwritten, typed, or printed. This sign off can be used in company memos, school bulletin boards, text messages, and even social media messages 

  • Must an email always be signed off?

No, if the recipient of the email is a close acquaintance of the sender, it is enough to just write one’s name. Or have a one-line paragraph such as “wishing you a lovely rest of the day”.

Best Regards Email Signatures- Find More About It

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