Message Samples for Leave to Your Boss
Things at career might be going well, but just like how they’re not guaranteed forever, so is life. We will list message samples for leave to your boss. Sometimes, issues happen in life that need a break. But if you’re caught up in work, getting leave is tricky but never impossible. Family events out of the blue might spring up, or you’ll want to plan an event as well–Either way, to get a pause from work is to confront the boss politely.
Leave letters are usually sent through the post, email, or text messages. Though an SMS seems unprofessional, at the moment like this, it’s common. Pandemic has flipped the normal ways of living that many people are forced to work from home while some were dropped out. If you’re not of the latter, then it’s a blessing. Hence, to keep the job position safe, you need to keep your boss on good terms.
In this article, we’ll be giving certain samples based on certain occasions or subjects, which can give you an idea if you fall under that category. Remember, a simple yet professional SMS can get you to leave and maintain a good relationship with the Boss.
Samples to ping your Boss
To send an SMS is not an easy task, but crafting it in a professional tone will get your job done. Check out the given samples written to Mr. Smithson or Ms. Erica (an example boss name) but make sure to add up your words because real is respected than a reel.
Reason: Common Sickness
At this time of the pandemic, pretty much even catching a common cold makes one panic. Imagine a fever? That’s a moment of self-doubt and anxiety. If you’ve fallen sick and you want to convey this to your boss, a thought of suspicion might arise. Yes, COVID-19 is 100% real, but often this is used as a decoy to play the fool. So, to genuinely send a leave message regarding fever, you need to mention it earnestly and honestly. Check our sample and make sure to attach a medical certificate as proof.
Sample:
Mr. Smithson,
I’m sending this text to inform you that I’ve caught a fever and am currently under medication. My doctor has guided me to take enough rest, and I’ve also attached his letter that has all my medical details. In case of urgent work tasks, I’ve made sure my assistant has a good hold on them. Thank you for granting me a week’s leave.
Reason: Health issue of a Parent/s
We can’t deny how much our parents mean to us, who we grew with. When they fall ill, it feels terrible as they’re growing old. We’re pretty sure bosses will appreciate your sense of responsibility for writing a message to him/her regarding this, which will positively sound. Because who’d lie about parents’ health? Here’s a sample that you can glimpse at.
Sample:
Ms. Erica,
I am bringing to your notice the worrisome situation back at home. My beloved mother, age 65, is preparing for risky surgery. At a time like this, I couldn’t step away from her henceforth. I’ll be taking off until her surgery successfully ends. My colleagues have aided my official works to make sure tasks go fluidly. Thank you for considering my leave message.
Reason: Partner’s sickness
We hitch for a #togetherforever life, don’t we? When our spouse goes through something tough, we’d want to join together and take part in that. That’s what we vow to at the wedding as well. When your life mate is under pressure and wants to stick by, that’s not something to stop. Explaining this to your boss in a genuine manner will make them accept it with reverence.
Sample:
Respected Mr. Smithson,
My husband has been suffering from a chronic illness, but thankfully, we’ve found a way to treat it. The treatment is in another country, and so, I’ll be traveling with him. My associates have agreed to manage work amends, and my parents will manage my kids. Kindly grant me nine days of leave, and once I return, I’ll make sure to fill back the official works. Thank you for understanding my matter.
Reason: Your Chronic illness
Yes, we spoke about the health issues relating to someone close to you, but if something serious is going on in your own life, that needs attention. Explaining to your boss describing your exact health concern needs transparency. No boss would want their staff to come to work with illness, so he/she probably will grant you. But to build trust, being honest about whatever you’re going through will establish a strong rapport.
Sample:
Dear ma’am,
I’m bringing to your notice that my health is depleting due to a kidney issue. I am grateful to the physicians who’ve been keeping my will strong, and I believe I’ll fight it off. My fellow workmates have been beside and agreed to manage our office works. I’ll need a month’s rest to return with full positivity to work. Kindly find the attached medical certificate, ma’am. Keep me in your prayers, and thank you.
Reason: Personal Concerns
Life is all about uncertainties and precautions. We can’t be responsible all the time for any personal clash, but we sure can mend it with proper planning. Say, for instance, that one day you return, you found that a neighbor’s house fire has affected your home as well. Now, that’s an unfortunate incident. Hence, asking your Boss out for leave so you can patiently fix your home is not going to cause him/her any loss. Crafting a message with exact and precise details about the incident will permit you off.
Sample:
Respected Mr. Smithson,
There’s been a sudden incident at my home that needs my abidance. Our bathroom heater has had a short circuit eruption and it’s caused major damages. I have contacted the local technicians to fix it. So, kindly allow me an off today so that I can stay by and fix the damages. If this gets added to my personal offs, I’m good to go. I’ll make sure I’ll finish my delayed works when I return office. Thank you very much for looking at my matter.
Reason: Off for half a day
Going to work is what pays our bills, to be honest. Thus, cutting it off might make us worry but in the case of something that requires only a few hours on a weekday, then you shall put your mind to focus on it. For example, if your work is from 9-5 and your daughter’s singing competition starts at 2 pm in the noon, a half-day leave is fine. Composing a short message before that event to your Boss is suggested and good-to-go.
Sample:
Ms. Erica,
My son, age 15, is taking part in the international ice-skating contest representing our country. It’s an honor to inform you of this as well as participate to witness my young champion perform his best. As a father, I’d like to stay with him and motivate him to do his best. Kindly grant me a half day’s leave so that I can rush to the auditorium on time. I have finished my works and in case of any extra task, my associate agreed to take care of it. Thank you for accepting my leave.
Reason: Business related leave
Leading a project or a team might put heavy loads on you. But, as a lover of the workplace, you can surely ace the responsibility. Sometimes, you’ll need to travel with your team to places for a day or two. So, at this time you might have to cut going to the work area. This might not be a personal leave, but it’s still considered an off ‘cause you’ll not make it to the office. Informing your boss about this will earn you kudos for being responsible and professional. But make sure you send a text even if it is on work grounds, because they’ll be busy and might have forgotten about the travel. Therefore, make sure you leave a quick message.
Sample:
Dear Sir,
This is a small notice but I am letting you know that today I and my teammates from “Project Epics” will be departing to the next city due to our project. As this is a work-related subject, I wanted to remind you again that five of us will be taking three days off. We’ll make sure to reach and finish our work there as soon as possible. I guarantee to lead the team properly and bring back a good message and success. It’s an honor and thank you so much.
Reason: Death of a pet
Love can be purely seen in the eyes of animals that have only 5 senses but still make the most sense. Imagine growing a beautiful Labrador for years and after showering hefty love, they pass away. That’s an unexplainable burden and needs at least weeks of weeping to ease the pain. They’d have grown with us as a part of our family and when they suddenly leave us, we’d be speechless and won’t have had the chance for a proper goodbye. If your beloved pet passed away on a weekday, a quick text to your boss, and certain arrangements at the workplace will let you peacefully take care of the death.
Sample:
Dear Sir,
I am extremely saddened and heartbroken to inform you that my pet dog, Mojo has left to heaven peacefully today morning at 7 am. It was very uncertain as our boy was wagging his tail happily yesterday. Finding him close his eyes eternally today broke our hearts and so I’ll be taking 3 days of leave. These three days I’ll be managing my entire family to ease their loss as well as mine. I’ve made sure my job at the office is carried out by my associates. Kindly look into this. Thank You.
Reason: Natural calamity
Mother earth is kind but if she wants to be, can be cunning too. We can never avoid a natural calamity even if we had our guards up. Of course, news channels might let you know, say about the forthcoming hurricane but in a single day, you can’t possibly shift to another house. Hence you could only wait for the worse so to fix it. At a point when you’re informing your Boss about uncertain chaos, he/she will surely understand. Sending a message is only for the records and so send it briefly.
Sample:
Mr. Smithson,
As we know, last night the heavy cyclone damaged so many parts of our country. Unfortunately, my entire neighborhood went through it and the windows in my home have been thrashed. With the grace of God, my home didn’t get further damages. Kindly permit two days leave so that I can fully mend my home and get back to work. Thank You and hope you’re safe.
Reason: A sudden incident in the morning
When you’re leaving the office wearing a crisp fresh tuxedo, what if your car breaks down? It’s going to make your whole day feel bad because you might wonder it’s bad luck. Let’s see from a brighter side, what if your guardian angels stopped a tragedy maybe? Informing your boss about this will be tricky because they “might” not buy it but that can’t be kept in mind because as an employee you have your rights. Compose a simple message explaining the incident so you’ll be permitted.
Sample:
Respected Ms. Erica,
When I started my car, it never budged to start. But after a few minutes of trying, it did start and I drove it till the next street before it stopped once again. My day couldn’t start any worse because my car broke down right on the street so I had to call the towing team to get it back home. I apologize because I might not be coming to the office today but I have made arrangements with my personal assistant to manage the workflow. Kindly look into my issue and thank you.
Reason: Relative’s Death
Speaking of death haunts us as we’re unsure of the time and don’t wish it. Though it’s tragic it’s the truth that we’ll all close our eyes one day. When a relative of yours who’ve you seen around passes away, the trauma you’d go through is very understandable. Informing your boss with a related message will get you the leave.
If you’re reading this, for this reason, we’re sorry for your loss. Stay strong.
Sample:
Dear Ma’am,
Yesternight, my sister-in-law reached the gates of heaven after fighting 5 months of cancer. As much as it’s sad we’re also grateful for her to peacefully sleep after suffering so much. At this point of mourning, I am unable to come to work. Hence allow me three days of leave and I have arranged office works properly. Thank you for considering my uncertain situation.
Reason: Your family member’s death
Before we start, we’re sorry for mentioning these. We don’t intend to trigger you with sad feelings but we’d like to extend our sincere warm hug. Losing a family member is gloomy, but we can get through this.
The previous heading covered a relative’s death who is also a family member but if it was your mother, father, sibling, or spouse, then the entire occasion might have different aspects. You’ll have to manage everything till the memorial service thus even a month’s leave might not be enough to strengthen yourself. You can craft a simple message on the day of the death. You needn’t have to explain the entire scene because that’s painful so once you feel redeemed, you can compose a detailed cause of the leave.
Sample:
Dear Ms. Erica,
I am out of words right now. My beloved wife passed away today morning and I still couldn’t believe it. I am bringing this to your notice as I can’t make it to work. I am unsure of when I will return but I am informing you of this for today. I have informed my colleagues and they’ll be dropping by the home to bid her farewell. I’ll be glad if you can come as well but I completely understand your busy schedules. Thank you for your consideration.
Reason: Personal concern that can’t be disclosed
We’re sometimes put in situations when we can’t let anyone know about a certain issue. For instance, if your family member has been addicted to an injurious habit and you’re obliged to take care of it, you won’t wish to let others know about it. At a time when you’re restricted to disclose the topic, you’ll need to carefully compose the message to your Boss.
Sample:
Respect Ms. Erica,
Something really important needs my attention at home and it’s making me worry. I am at a stage where I’m unable to let you know what it is because it’s extremely personal. But I am conveying that I’ll be taking a day off for a crucial matter. My P.A has promised to work it out in the office on my behalf of me. Kindly accept my reason though it’s incomplete. Thank you for trusting me.
Reason: Family occasion
In a hurtling world, meeting up with relatives will be once in a blue moon, we presume. Attending a long-planned or sudden planned family event can’t be budged in order to maintain a good relationship with them. You can simply inform your boss about the event, the duration of the leave, and an assurance. We believe it will get things right.
Sample:
Dear Sir,
My cousin Ms. Leyla is getting married tomorrow at our family church. I am informing you that tomorrow I won’t make it to the office but I have finished all the works for the next day. In case of any urgent works, my colleague Mr. Parker made sure to take care of them. Thank you for approving my leave and granting it. Have a nice day.
Reason: An Exam
You’re never too old to learn something new. Most of us have the opportunity to enhance our knowledge skills and if you’re one of those who seized this chance, you’re amazing! Youngsters who get a job try to make their stand strong in the workplace by gaining qualifications that boost their career. As the world keeps transforming, new courses are updated. If you’re ready for an important exam and need a day off, feel free to ping your boss. We’re sure they’ll be happy about it.
Sample:
Ms. Erica,
I am so glad to inform you that coming February 1st, 2021, I’ll be appearing for the VFX exam. I’ve prepared well so that when I ace the exam, I’ll work at our office with more creativity. This is not only for me but this is a token of gratitude for selecting a fresher like me at your channel. I’ll make sure our channel gets the best video scenes out there. I’ll be needing two days of leave to calmly re-read the books and appear for the test. Thank you for trusting me and reading this message. Have a great day, ma’am.
Reason: Your big day
This is it; you’re getting married. You’re going to wed your loved one and start a new family. This is an important event of your life and taking a week’s off is suggested. Even if you’re a fresher at work, we’re sure your boss will let you take an off. But if you’ve been working for a long time, even better because your boss won’t miss your wedding. Crafting a message to remind your boss is going to be easy but don’t let them know about your wedding through a message. An SMS is suggested only as a reminder for the wedding so, go and invite them cordially in person.
Sample:
Mr. Smithson,
I am sending you this SMS to remind you that I’ll be taking off for a week starting from tomorrow because the day after is my wedding. I’ll be extremely glad if you can take some time to participate in my marriage occasion. Thank you for granting me this holiday. I am grateful to you. Once again, thank you and welcome.
Reason: Religious or Cultural Events
Some religious or traditional events might not be declared as a government holiday. For instance, if you’re a south Indian working in America, certain cultural events won’t be popular there. For example, explaining to your boss about a festival called “Pongal” which isn’t a global event, should be given a background check. After all, culture and traditions are indeed important to follow. Compose a message describing what it is and why you need to take an off.
Sample:
Ms. Erica,
Coming Wednesday is a day of light for us. As a citizen of America and a person of the Indian race, this festival of Diwali is important to plan and celebrate. Therefore, kindly grant me leave on that day to spend time with my family. I have wrapped up the project and my team is also finishing theirs. Thank you for respecting my ethnicity and valuing my tradition.
Here are some tips on what to do and what to not
While sending our boss an SMS, we have to carefully constitute because even a small typography error will flop the context. Apart from that, there are certain things to have in mind while writing one. Take a look at what we think works best while messaging.
What to do?
- The professional tone is important even if you’re a good friend of the boss. Thus, avoid words like mate, buddy, hey, thanks, etc.
- You’re informing your boss through a text and that already shows the freedom you’re provided in terms of work base. Hence, never demand from them and spoil their comfort zone. Politely and humbly request them.
- Make sure to save a copy of the message because sometimes the messages may fail to reach. So, at such moments, you can show it as proof that you did send one. Also, a record of messages will get you an idea of how many days you’ve taken leave.
- Remind your boss if you’ve already been granted leave. You might have been permitted for a long holiday but there are chances of them forgetting it. Hence, prompt them so that they don’t arrange a schedule.
- If you’re sending something that has proof for it, attach it. E.g., medical certificate, journey ticket, etc.
- Assuring your boss that the workflow won’t be disturbed in the message gains you respect. So, try to arrange for your colleagues or associates to help you out and make up for it.
- If you’re going to leave on a journey for work matters, let your boss know it prior or inform his assistant to remind him. Well, you must send a follow-up text including that you’ve informed the P.A too.
- Key rule: Honesty. When your boss is chill with an SMS, you ought to be honest with them. If you need an off for no reason, mention it. That’s far better than lying. Because mate, one day the fox gets caught so don’t end up there.
- If your medical leave has to extend and your boss isn’t happy with it, then check up on the legislation “Federal Family and Medical Leave Act” which every employee deserves. The rights of an employee have to be and are respected, thanks to the government. But this is only an option if your boss isn’t happy and you feel you’ll lose the job.
- If you’re informing your boss about the leave but won’t be available to check his replies, add another contact information to reach out to you. For instance, if you’re going to undergo surgery, then include your family member’s number so that they can contact them.
What to not do?
- Writing a big SMS does not look appealing. Keep your message short so a busy boss might catch the point by a quick glance.
- Avoid phrases that might cancel the request. You might be unknowingly adding lines like, “I do need the leave but I can work another way out”. You of course need the leave then why do you want to find an alternative? If you’re trying to earn a good name, it’s not necessary because informing the boss already gets you that. So, state the point and get the leave.
- Words conveyed person to person give out emotions but while we write it, there has to be a lot going on. If you truly mean about the reason you can use adjectives but never add an emoji to show your emotion. That’s very unprofessional.
- If you return to work after the leave and forget to show gratitude, you might get a negative mark in the mind of the boss. Do not forget to thank the boss and make things up at work.
Wrapping it up
As an employee, you deserve to take a break just like how a boss should. We suggest a formal letter or an email sent to your boss. But in case of an emergency, an SMS does work. As we are in the middle of the pandemic when things are forced to make quits, many are losing their jobs. If you’ve still got the job then sucking up to the boss is never wrong.
We have furnished you these samples with tips but remember, it’s all in your hands to convey it in your words. The key thing to follow is professionality and honesty. If you make sure the previous principles are conveyed, we assure you the leave. But if your boss doesn’t allow that despite doing this, then something’s wrong there so find your way out.
Hope we gave you some insight and so we wish to wrap this with a final note:
“Show gratitude”. Have a nice day!
FAQs
Q. How to ask help to colleagues to help with your work?
A: Work pressures are already hectic for staff and while asking a mate of yours to sort your work as well, is going to be hard. If you’re close to your colleague, then we can guarantee they’ll aid. But if your work can be done only by a certain colleague and you’re not close to them then we’d suggest you assure them something. You can promise a dinner, lunch or finish their work when you return from leave. If you ought to bid them with some money, we’d suggest a big fat no! if it’s pretty common in the workplace then alright. But this is usually considered wrong to buy off a colleague to finish your work. Rather, try to promise them that they’ll get additional pay in their monthly salary which you can add and give.
Q. How to proofread the message?
A: Proofreading is essential when you compose a message to your boss. When you proofread, check for punctuation because a simple comma if missed might change the entire sentence. Make sure you do not add any slang words like “lowkey; salty” or chat abbreviations like “s; y; cuz” etc.
Do not use irrespective words like pal, bro, mate even if the boss is your best friend. These messages are official and they go into work records. Re-read to check if the message is brief and not long. Check if the point you’re conveying is clear and does not include too many fluffs.
Q. Is it okay if I don’t state a reason but need a leave?
A: It depends on why you don’t wish to state the reason. As we’ve discussed before if your matter does not require the other’s nose inside then politely state it. You can formally address the background of the issue and mention you can’t further elaborate as it’s crucial. Your boss won’t nag or pressure to open up because it’s against the laws. So feel free to send one without a reason. But if it is for absolutely nothing but still you need a break, explore why so. You might be feeling a bad day or your anxiety might be rising. In that case, you can mention to the boss that you’d like an off to heal your mental health. This seems more precise than saying you have no reason. Wanting a leave is a reason in itself. It’s a want, a necessity thus ask for it, professionally.
Q: What if you don’t have a medical certificate to attach?
A: This question might be relevant only if your physician would give one after a few days but you need the leave on the present day. When you craft a message include that your medical certificate is getting ready because the diagnosis results aren’t out yet. You can also assure your boss that you’ll send it as soon as you get it. This would get the job done. But if you didn’t get one and your doctor hasn’t mentioned it, you must certainly ask your physician for one. It’s for your health records as well.
Q: What if on the demise of the family member you are unable to inform?
A: We understand this completely. When you’ve lost a close one, you’ll be in a state to not even comprise what’s going around. Inform another family member of yours to let your colleagues and friends know about the death. You can ask them to compose a neat message to your boss regarding this because you might get emotional while typing it. So it’s completely fine to ask someone to explain. They should mention their relationship with you before sending it to the boss, such as “This is (your name)’s mother informing that…” The boss will get the point and after a few days you can personally thank him/her for understanding.
Q: Can we send a message in a traditional email format?
A: Of course, you can if your boss will likely prefer that. As we all are busy running here and there a text message sounds easier than checking up our mailbox. You can compose a message in mail format and send it through SMS. Here’s a sample for a heads up.
Subject: Requesting leave for two days due to health issues
Respected Sir,
I am bringing to your notice my health which is affecting me. Last night the food which I ate has been spoiled I suppose that now I am sick with food poison. The physician has asked me to rest well and has given me medications. I am composing this letter to inform you that I won’t be attending work tomorrow and the day after. I have made arrangements inside to manage my work affairs. I assure you that when I get back, I’ll make up for the lost time.
My medical certificate is getting prepared as the blood test results aren’t out yet. Once I receive it, I will send one to the office, Sir. Kindly look into this matter and grant me leave. Thank you.
Sincerely Yours,
(Your name)
Q. What if I tested negative to COVID-19 but am advised to not go to work?
A: Testing negative to coronavirus is a blessing but when people hear it they’d be alerted to stay away. When you’re planning to mention this, let your boss know that despite testing negative you don’t wish to frighten the co-workers. Firstly, you won’t like to witnessing your colleagues staying away from you. Secondly, you deserve complete rest because even if the test was negative you have to be self-quarantined again to maintain that state. In the message, inform that the doctor has asked to retrieve from work for 2 weeks or so and attach the test report. This will make the boss understand your situation and will confirm that you’re tested negative. On an additional note, you can also request him to not tell about this to other workers so that when you return, they’ll behave normally around you. A big kudos for trying to stay away, you’re indeed taking the best option.
Also read: I Don’t Want to Work – How to Address the feeling?
