Transfer Request Letter- Format and Sample Letters

Transfer Request Letter

One of the biggest dreams for any individual could be to settle in. To permanently have a place where you can always return to. You make yourself comfortable, you get aware of the locality, you make yourself a home. Here, let’s know how to write a Transfer Request Letter.

But sometimes, life offers you a rollercoaster ride. It offers you many situations like better living conditions, better job opportunities, better environment or even some personal problems, and so much more that you may wish to shift in the place offering you the goods. 

In such a case, you may need to seek a transfer request. Be it from your child’s school or from your job. In the chaos of shifting, looking for a place to settle to, official work can wear you out. 

Hence, to save you some time, below we present the format and some sample letters for a letter requesting a transfer. 

There could be n number of reasons for your request for a transfer, and while writing a letter for the same, keep in mind the following points:

Jeff Bezos Career Advice
Jeff Bezos Career Advice

How to write a Transfer Request Letter

  1. Keep it professional

By “keep is professional” we mean to keep it short, crisp, and up to the point. Do not get overflowed by your emotions while explaining your reasons. Share only things that are extremely important to be shared. 

  1. Mention your reason

Explain your reason for the need for transfer. This could help you in making the head in charge of the transfer duty empathize with you. But again, share only the important points and try to avoid unnecessary details.

  1. Mention your work records

It is better for you to also share your work achievements and experience in the same company while asking for a transfer, especially if it is within the same company but a different branch. If your work experience is beyond excellence, then the card will be in your favor. 

  1. Be patient

Submitted your letter/application? Now relax and be patient. Approval of the transfer letter could be overnight or take at least 2-3 business days. Here is why it is also important to submit it beforehand, so there is no rush for you to get the application approved.

Now, let us provide the format and samples for the letter requesting transfer:

  • If you are writing the letter for your job transfer 

FORMAT

(date)

(name of the organization/company)

To,

The CEO/Head,

Subject: request for transfer

(Body): (your reason for the transfer)

Thank you,

Regards,

(your name)

(your post)

(any other specific detail)

EXAMPLE 1:

October 13th, 20xx

The XYZ company,

Virginia.

To,

The CEO,

Subject: Request for transfer

With due respect sir, I hereby put in my request for a transfer letter. I have been working in this company for the past three years as a graphic designer and I have upheld all of my duties with utmost sincerity.

Recently my wife has gotten an incredible job offer in Texas. This is a once-in-a-lifetime opportunity and we cannot dare to miss it. Hence, we are planning to shift to Texas as soon as possible so it is convenient for my wife to work there. 

I am aware of the branch the company has in Texas, and I request you to please grant me a transfer to our Texas branch. I will make sure I will make use of all the experience I gathered from here and add to the success of the team in Texas. 

Thank you,

Regards,

ABC

(Head of the Graphic Designer team)

(XYZ company, Virginia)

EXAMPLE 2:

October 13th, 20xx

XYZ University,

New York

To,

The Dean,

Subject: request for transfer

With due respect madam, I, Dr. ABC, put forth my application for a transfer request. I have been teaching and working in the Department of Economics (Art & Science) for the last 10 years.

With old age, health has taken a toll on me. Living alone here in New York City now seems difficult. Hence, I have decided to shift to Washington with my eldest daughter. I am aware of the branch our university has there, and hence, I would like to request you to please grant me a transfer letter from this branch to the one in Washington. I have already informed the head of the department about the same.

Looking forward to a positive response. 

Thank you,

Regards,

Dr.ABC

Department of Economics (Art & Science)

XYZ University,

New York.

EXAMPLE 3:

October 13th, 20xx

XYZ company,

Texas

To,

The CEO,

Subject: request for transfer

With due respect ma’am, I am ABC working in the team of editors in your company. It has been 3 years since I have been working here with the team. Earlier this morning I saw the notice board and I would like to inform you that I am willing to work in New York City with the team of editors there. 

I have always worked diligently here and have contributed a fair amount to our team here. I was also part of all the three live events the company organized last fall. I was also part of the editing team working on the new edition of the employee’s handbook earlier this year.

I believe this change of surroundings and atmosphere could be very beneficial for me. I would like to contribute to the success of our team in New York City. I am willing to take the risk and hereby request you to please grant me a transfer to our New York City branch.

Looking forward to a positive response. Thank you!

Regards,

ABC,

Editor,

XYZ company.

  • If you are writing the letter as a parent to your child’s academic institution or you (the student) is writing for yourself

FORMAT:

(date)

(name of the school)

To,

The Principal/Head,

Subject: request for transfer

(Body): (your reason for the transfer)

(Details of your child)

Thank you,

Regards,

(your name)

(your address.contact details)

EXAMPLE 1

October 13th, 20xx

XYZ city college,

New York City.

To,

The Dean.

Subject: request for transfer

I, father of ABC, of class EFG, hereby put forward this application for the request of transfer of my child on her behalf. Due to the call of my job, I and my whole family will have to shift to Ohio by the end of this month. 

Traveling alone could be very costly and tiresome, and my wife is against my daughter living here alone. Hence, we are planning to transfer her to the college’s branch in Ohio. We would really appreciate it if you could grant us this request.  

Below are the details of my daughter:

Name: ABC

Year: First year 

Admission number: 123

Thank you,

Regards,

QPR

(New York City)

EXAMPLE 2:

October 13th, 20xx

XYZ school,

Texas

To,

The Principal.

Subject: Application for the request for transfer

With due respect madam, I am ABC, mother of QPR. My son is currently studying in 3rd grade in your school. However, due to some unplanned events, my whole family will have to shift to New York City as soon as possible. 

I believe XYZ school has a few branches in new york city as well. I would really appreciate it if you could approve the transfer of my son to one of the branches there, more preferably in and around the Central Park area. 

Below are the details of my son and enclosed is the admission report. 

Name: QPR

Class: 3rd grade

Admission year and number: 1234 and 9876

If there are any more documents that are to be submitted, you can contact me anytime at the contact number given below.

I really appreciate your help. Hope to hear from you positively soon. Thank you!

Regards,

ABC,

(parent of QPR),

Contact number: 12345678xx

Enclosed: Admission report

EXAMPLE 3:

October 13th, 20xx

XYZ University,

North Dakota

To,

The Dean.

Subject: Application for a request for transfer

With all my respect, I, ABC of class QPR, submit this application as a request for the transfer. My grandparents are in their old age and my parents think it is right if we shift with them, in California. As a result, I will have to transfer to XYZ University in California, with your permission.

I have always been an obedient student. I am the head of the class, and also a part of the student body. I have enclosed my annual report card from the last session with this application. I have already informed my class teacher about this sudden but urgent situation. 

My necessary details are as followed:

Name: ABC

Class: QPR

Admission number: 123

Positions I am in charge of:

  1. Head of the class
  2. Part of the Student Body

Hence, I request you to please grant me this transfer request. I hope to hear the response soon. Thank you!

Yours obediently,

ABC,

Class QPR,

XYZ University,

North Dakota.

Enclosed: Annual Report of the session 20-21

Here we end our samples for the transfer request letters, and all that we hope is that these were of any help! 

We understand in the journey for a transfer, official work can take a toll on you, and hence, we tried to help. But still, do not forget to rest once in a while. Anyway, good luck with the transfer and the letter or application! 

Transfer Request Letter- Format and Sample Letters

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