The date was set, the interview took place and it’s all done with. Just when you think that your job for the day as a recruiter is over, you receive a pop-up mail from so and so a candidate with the subject line screaming, “Thank You!!”. Now, it is very clear that this is just another step, another effort made by the candidate to show how ‘courteous’ he is, stand out from the rest, and secure his position in your company. So what do you do? You haven’t yet made up your mind as to whether or not you’ll be hiring this person- so do you reply to them or do you not reply at all? Read more about Response To Thank You Email.
Well, the answer to the question above is yes. You should always and always give a reply to a candidate who sends you a thank you mail. A response to a thank you email is a response you send to anybody who’s sent you a thank you email for the interview. Whether or not you’ve made up your mind, whether or not you find the thank you email genuine, you should reply. Why do you ask? Because it is rude on your part not to reply which may lead you to lose a worthy candidate and even bad news is better than no news at all that leaves a person completely vague.
To know everything about how to respond to a thank you email after an interview, keep reading the article till the end!
How To Response To Thank You Email After Interview
Recognize The Sender
Begin your response to thank you letters with thanking the sender. Handle them according to your connection with them, and use their designation and last name to be more formal. In your appreciation, convey your praise for their thank you email.
Be Succinct And Positive
Because a thank-you letter response is a follow-up message, you can keep it brief. Maintain a cheerful tone while responding to any doubts raised in the thank you letter. Concentrate on expressing gratitude and emphasizing the personal benefits you received from the interaction.
You can try something like, “I loved speaking with you as well, and I appreciate your follow-up!” or stuff like “getting to meet new people is always enlightening.”
Including Extra Information
Include extra information about the follow-up process, especially if you did not discuss it during the interview.
You can begin by answering any factual doubts or offering more information on a topic under debate. “You got me thinking about X, did you know about Y?” You might mail back to those who motivated you to do some study or think about the themes (this is probably the top 10% of people).
PLUS POINT: You can even establish connections with these people who made a difference in your life even if they were not chosen for the job. Connections are always good!
Things You Need To Stay Away From:
- Leave any favorable or bad impressions that could subsequently elicit some presumption on the candidate’s behalf to HR, as well as any input on the interview.
- Any information about other candidates, your thoughts on the recruiting process, or the urgency with which the position needs to be filled.
When To Reply To A Thank You Email
Responding to a thank you email helps you maintain positive connections with coworkers, clients, and supervisors. It is acceptable etiquette to respond to a thank you email within one day of receiving it. These are the scenarios in which you must respond to a thank you:
- You’d like to keep your relationship with the sender: Responding to the sender’s thank you can be an excellent method to show that you wish to keep the relationship going.
- Follow-up queries are incorporated in the thank-you email: It’s a nice idea to react with replies if the sender asks follow-up doubts in their email.
- You plan to come across or chat with them once more: If you need to plan one more meeting or engagement with the candidate, responding to their thank you can be a good place to start.
Format
Follow the given format to write a response to thank you email:
Ref: Write the subject line no longer than a sentence.
Date:
The Human Resources Manager
Name of Company
Address
Greetings(Dear Name of the Candidate)
Body of the letter
- Recognize the sender.
- Keep it short but sweet.
- Simply thank the person for sending you a thank you email.
- Include extra information.
- Follow up on any doubts asked in the email.
Thanking you,
Salutation(Yours faithfully/yours sincerely/ regards/best regards/warmest regards/)
Signature
Name
Designation
Name of the Company
Response To Thank You Email Examples
You can use this example to write a succinct and professional thank-you email response:
Example 1
Dear [Name of Sender],
It was a delight for me too! I loved the meet as well and it feels wonderful to know that you had a great time. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 2
Dear [Name of Sender],
I had a great time as well. It’s good to come across new people and learn new things. You will be reached by us soon for any more proceedings. Looking forward to a great time.
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 3
Dear [Name of Sender],
It was a pleasure for me too! It was lovely to meet an enthusiastic and eager person. We will reach you shortly for any more proceedings. Looking forward to another meeting/ similar interaction.
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 4
Dear [Name of Sender],
Thank you for your follow-up. As to your doubts, yes we do offer part-time roles but the pay will also be cut respectively. For any more issues, we will reach you promptly. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 5
Dear [Name of Sender],
Thank you for your generous response. It was a pleasure for me too! As to your doubts, yes we do have the overtime facility for which you will be paid a bonus. If you have any more doubts, feel free to reach out. Looking forward to another meeting/same experience in future.
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 6
Dear [Name of Sender],
Thank you for such a heartfelt response. We’re glad you had a good time. As for your question, yes we do provide the benefit of paid leave for some time every year. If you have any more doubts, feel free to reach out. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 7
Dear [Name of Sender],
Thank you for such a genuine acknowledgment. We’re happy you had a nice time. As for your question, yes we do provide the benefit of sick leave anytime you are not well. If you have any more doubts, feel free to reach out. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 8
Dear [Name of Sender],
Thank you for such a heartfelt response. We’re glad you had a good time. As for your question, yes we do provide the benefit of paid leave for some time every year. If you have any more doubts, feel free to reach out. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 9
Dear [Name of Sender],
Thank you for such a delightful response. I loved the meet as well and it feels wonderful to know that you had a great time. As for your doubts, yes we will provide you a uniform. For any more doubts, feel free to reach out. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 10
Dear [Name of Sender],
We’re glad that you found the meet enriching. We had a great time too. As for your doubts, you will be required to work 5 days a week and 8 hours every day. For any more doubts, you can reach out to us anytime. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 11
Dear [Name of Sender],
Thank you for your generous response. We’re glad you had a good time knowing us. As for your doubts, no we do not provide commuter service. For any more doubts, feel free to reach out anytime. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 12
Dear [Name of Sender],
We are pleased to receive such a cordial response from you. Coming to your question, yes we provide our employees a 20% bargain on all our products. For any more doubts, reach out anytime. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 13
Dear [Name of Sender],
It’s great to know that you had a good time with us. We had a lovely time too. For your doubts, yes we have medical coverage for all our employees. For any more doubts, feel free to reach out anytime. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 14
Dear [Name of Sender],
We’re delighted to know that you had a good time. As for your question, yes we do provide medical insurance to all our employees. For any more queries, feel free to reach out to us anytime. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 15
Dear [Name of Sender],
It is amazing to know that you had a good time. We had a great time too. As for your doubts, you will be receiving a total salary of $20,000 every month. For any more doubts, feel free to reach out anytime. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 16
Dear [Name of Sender],
Thank you for your cordial response. We all had a great time knowing you too. As for your doubts, yes we do provide tuition reimbursement to all the students. For any more doubts, feel free to reach out. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 17
Dear [Name of Sender],
You’re very welcome! It was a pleasure for me too! I loved the meet as well and it feels great to know that you had a great time. For your question, sorry, there’s a bonus paid to part-time workers but we have them for full-time workers. For any more queries, feel free to reach out anytime. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 18
Dear [Name of Sender],
Thank you for such a polite response. We had a great time with you too. As for your query, yes we do provide maternal leaves for all women employees. For any more doubts, feel free to reach out any time. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 19
Dear [Name of Sender],
You’re welcome!! It was a joy for me too. As for your doubts, no you do not need to have prior experience for a position of a Barista. For any more doubts, feel free to reach out. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 20
Dear [Name of Sender],
Thank you for the generous follow-up. It was a pleasure for me to know you too! As for your question, yes we do give monthly and festive bonuses to all our employees. For any more doubts, feel free to reach out. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 21
Dear [Name of Sender],
Thank you for your kind response. We had a great time knowing you too. As for your question, yes we do provide paid training to all the newcomers. For any more doubts, feel free to reach out. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Example 22
Dear [Name of Sender],
Thank you for the cordial follow-up. It was great to know you too. As for your question, yes we do provide vacation leave to all our full-time employees. For any more doubts, feel free to reach out. I’m looking forward to [a similar experience or another interaction].
Sincerely,
[Your name here]
[Job title]
[Address and phone number]
Conclusion
So this is how you write a response to a thank you email. Keep it short but sweet, recognize the sender and provide any extra information or answer any follow-up question asked in the email- and you’ve got your perfect response to an email after an interview.
Good luck!
Frequently Asked doubts
How to respond to a thank you email?
- When responding to a professional thank you email, follow these steps:
- As quickly as possible, please respond. If at all feasible, respond to a thank you email within 24 hours after receiving it.
- Begin by expressing gratitude.
- Describe how the situation helped you.
How do you know that you’ve got the job after the interview?
- After an interview, there are 14 signals that you got the job.
- It’s all about body language.
- When you hear “when” instead of “if,” the conversation becomes more relaxed.
- You’re presented to the rest of the squad.
- They seem to enjoy what they’re hearing.
- There are some linguistic cues.
How do you professionally respond to a thank you?
- Anything for you!” says the narrator.
- I’m glad I was able to assist.
- Don’t bring it up.
- I’m delighted to be of assistance.
- I know you’d come to my aid if I needed it. I’m happy to assist you in the same way.
- It’s a delight for me.
How can you tell whether the interview went well?
- 11 Indicators that your interview went successfully
- You stayed in the meeting later than anticipated.
- The discussion had a casual feel to it.
- You’re told exactly what you’ll be doing in this position.
- The interrogator appeared to be paying attention.
- You’ve made up your mind about the organization and the position.
- Your inquiries have been fully addressed.
