Here are a few samples of rescinded offer letters. A rescinded offer letter is a letter in which you explain to a person that you cannot hire him/her anymore because they have not responded to your queries or your offer letter provided to them. These rescindment letters are often sent to people who cannot join your company due to several reasons. These offer letter samples will be helpful when you would have to send them to a person whom you cannot uphold in your company anymore. The topic is- Rescinded Job Offer Letter Samples.
There are several kinds of samples that anyone can use. Any format that we use is fine but what’s most important is the content. If the content is formal and polite then anyone will easily understand your point of view. Also, it is important to note that all rescinded offers are not only because of not responding well on time to the offer letters, it may also be due to a certain lack of skills, and it is important to mention those skills in a good tone to the receiver. So, these samples are presented. But before moving towards the samples, let us first look at the format of how to write a particular rescindment letter.
Standard Format –
A standard format must include the following –
- A proper heading. The proper heading is a must for any job offer letter, rescinded or not. Make sure to convey the message directly through the title, for example – if it’s an offer letter, you simply write ‘Offer Letter’ on top, but for a rescinded offer letter, you must write titles such as ‘rescindment notice’, ‘rescinded offer Letter’, etc.
- The next thing which you should mention is a date. Make sure that you write the proper date, including the month, the day of the month, and the year.
- Once you’ve written the date, you can mention the subject. Keep your subject brief and short which also clearly conveys the message to the reader.
- Start with a greeting. ‘Good morning’ or ‘Hello’ are the most common examples of a greeting. After that, mention the candidate’s name.
- Write the body of the letter well. Convey the message to the reader that why you want or do not want this person anymore. Don’t write too long, make it to the point and brief.
- In the end, thank the person for choosing your company. Also, make sure to wish the person all the best for their future ahead.
- End the letter with a formal goodbye, such as ‘best regards’ or ‘yours sincerely’, and mention your full name, signature, and designation.
Sample – 1
Notice of Rescindment
September 15, 2021
Subject: Rescinding job offer for the position of (name of the position).
Dear (name of the person),
Good morning. We hope you are doing well.
This is regarding your job offer on our website, dated September 13, 2021. We noticed that you have not signed and returned the offer letter and neither have you given the acceptance of the position offered by us. We regret to inform you that we have to rescind this job offer for you as you have not responded to us yet by the due date. Hence, we were compelled to hire someone else in your position.
Thank you for applying to us and we wish you all the best for your future endeavors and may your skills always be cherished.
Best regards,
Your name
Signature
Designation
Sample – 2
Notice of Rescindment
August 25, 2021
Subject : Rescinding job offer for the position of _______.
Dear _______,
Good evening. I hope you are doing well.
This is concerning your job application at our company for the post of ______, dated August 21, 2021.
As you have not responded to our company well in time, then we are sorry but we have to rescind this offer for you. We had to look for another person immediately as we were in a dire need of somebody in this position at our company.
Thank you for taking the time to apply for our company. We wish you all the best for your career ahead.
Warm regards,
Your name
Signature
Designation
Sample – 3
Notice of Rescindment
July 17, 2021
Subject: Rescinding job offer in the position of _______.
Dear ______,
Bright morning. We hope you are doing great. This is concerning your job application at (write your company’s name), dated July 13, 2021.
We deeply regret to inform you that we have to rescind this offer as you have not signed and returned the offer letter. Since there were no responses, we were compelled to hire someone else in this position.
Thank you for choosing to apply here. We wish you best wishes for your future career ahead.
Kind regards,
Your name
Signature
Designation
Sample – 4
Notice of Rescindment
June 12, 2021
Subject: Rescinding of a job offer.
Dear _______,
We wish you a good morning. I sincerely hope that you are doing very well in these tough times. This is regarding an application for a job for the post of _______ that you made in our company, _______ on June 7, 2021.
Despite clearing the interview process, you didn’t respond to our offer letter for 2 days. We needed someone in that position henceforth, we had to hire someone else. We regret to inform you that your offer letter has been rescinded by us for not answering us on time.
Thank you for taking the time to apply to our company. We wish you good luck for your future careers ahead and may your wonderful skills be noticed by good people.
Cordially,
Your name
Signature
Designation
Sample – 5
Notice of Rescindment
May 28, 2021
To,
Subject: Rescinding of your job offer.
Dear Mr./Ms./Mrs.,
We regret to inform you that we have decided to rescind your job offer at ______, dated May 25, 2021, as we didn’t receive any response from you. Yesterday was the last day to receive your confirmation, but we didn’t receive anything from your end. We’re sorry for the action taken.
Thank you for your precious time to apply to our company. We wish you loads of success in your future.
Regards,
Your name,
Signature
Designation
Sample – 6
Notice of Rescindment
April 16, 2021
To,
Subject: Rescinding of the job offer in a position of _______.
Dear Mr./Ms./Mrs.,
Hope you are doing well. We regret to inform you that we are not able to uphold this job offer for you any longer, as you took too long to respond to us. This is regarding your job application at ______, dated April 10, 2021. You were supposed to respond to us latest by 15 April 2021, which you didn’t. We urgently needed somebody to work in that position for our company and so we hired someone else.
Thank you for applying to our company. We wish you all the best in the future ahead.
Sincerely,
Your name
Signature
Designation
Sample – 7
Notice of Rescindment
March 25, 2021
To,
Subject : Rescinding of job offer at _______.
Dear Mr./Ms./Mrs.,
Good evening. Hope you are doing well.
We regret to inform you that your job offer dated March 20, 2021, has been rescinded by our company, as we didn’t receive any response or approval from your end despite sending you the offer letter.
We felt compelled to hire someone else in that position as we urgently required a person to work.
Thank you for trusting and applying to our company. We wish you success in your future careers ahead.
With gratitude,
Your name,
Signature
Designation
Sample – 8
Notice of Rescindment
February 21, 2021
Subject: Rescinding of job offer.
Dear _______,
We deeply regret to inform you that your job offer, dated February 18, 2021, in our company has been revoked by us.
Since you didn’t give any response to our offer letter, we had to look for someone else and rescind your offer. We regret any inconvenience caused.
Thank you for choosing us. We wish you a successful life ahead.
Respectfully yours,
Your name
Signature
Designation
Sample – 9
Notice of Rescindment
January 29, 2021
Subject: Job offer rescinded
Dear ______,
We deeply regret to inform you that your job offer dated January 25, 2021, has been rescinded by our team.
The reason is that you were unavailable. Once we sent an offer letter, we expected a prompt response from you within a day or two. But we didn’t receive anything from your end. Therefore, we had to take this step.
Thanks for choosing us. We wish you a happy future ahead.
Truly yours,
Your name
Signature
Designation
Sample – 10
Rescindment Notice
December 13, 2020
Subject : Offer rescinded for _______
Dear ______,
I regret to inform you that we have rescinded the job offer dated December 10, 2020, for the position of _____ as we didn’t receive any approval from you.
We urgently required a person to work in that position, therefore we had to hire someone else immediately whilst revoking your job offer. We deeply regret any inconvenience.
Thank you for your wonderful application to our company. We wish you all the best for your future careers ahead.
Yours faithfully,
Your name
Signature
Designation
Sample – 11
Rescindment Notice
November 25, 2020
Subject: Revoking of job offer
Dear _______,
We are sorry to inform you that we have rescinded your job offer at our company, dated November 21, 2020.
As weren’t receiving any reply to our offer letter, we had to cancel this opportunity for you and we had to hire someone else in that position. We deeply regret any inconveniences caused.
Thank you so much for applying to our company and we wish you all the very best for your future.
Best wishes,
Your name
Signature
Designation
Sample – 12
Rescindment Notice
October 28, 2020
Subject : Rescinding job offer for the position of ________.
Dear ________,
I feel sorry to inform you that your offer for the post of _______ at _______, dated October 23, 2020, has been rescinded by our office.
Since we didn’t receive any response to the offer letter sent to you 3 days ago, we had no other option but to choose someone else instead. Inconvenience is deeply regretted.
Thank you for choosing and applying to our company. We wish you success in the future ahead.
Cordial regards,
Your name
Signature
Designation
Sample – 13
Rescindment Notice
September 27, 2020
Subject: Rescindment of a job offer
Dear _______,
We regret to inform you that your job offer dated, September 24, 2020, has been rescinded by our company.
We expected a prompt response to our offer letter sent to you, but we didn’t receive any. Henceforth, we had to cancel this opportunity for you and we were compelled to hire someone else instead.
We are sorry for any inconvenience caused.
Thank you for choosing us. We wish you a good future ahead.
Regards,
Your name,
Signature
Designation
Sample – 14
Rescindment Notice
24 August 2020
Subject: Revoking of a job offer
Dear ______,
We deeply regret to inform you that the offer that we have provided you to work at our company, dated 20 August 2020 has now been revoked by us as you did not reply to our offer letter.
We are very sorry for any inconvenience caused.
Thank you for choosing our company. We wish you a good career ahead.
Best regards,
Your name
Signature
Designation
Sample – 15
Rescindment Notice
7 July 2020
Subject: Declining of job offer
Dear ______,
We are very sorry to inform you that the offer that we had provided you to work at our company, dated July 1, 2020, has now been rescinded.
We were not receiving any responses from your end and henceforth we had to choose someone else to work in your place. We deeply regret any inconvenience caused.
Thank you for applying to our company and we wish you a great future ahead.
Best wishes,
Your name
Signature
Designation
Conclusion –
Now that we have come to the end of this article, we have understood how to formally reject a person’s job offer and how to wish them all the best for their future. We do not usually scold a person or be harsh towards them instead, we just inform them that they cannot be chosen anymore due to a certain reason and we are polite and formal in our tone. By doing this, the candidate will understand your message and will not be disappointed whilst also respecting you.
