Introduction: Promotion and farewell are a normal part of our work life. But whenever you take a farewell, you make several memories with your boss and colleagues. It’s natural to aspire to continue this bond even after farewell. So if you want to stay on the list of top employees for your boss even after resignation, you should send a farewell email to your boss. To help you out in drafting the perfect farewell email to your boss, we will tell you all How to Write Farewell Email to the Boss? and the ins and outs of a farewell email, along with examples.
What is a farewell email? A farewell email is a sort of goodbye email to your boss to thank him for his guidance, time, and experience. Unlike a resignation letter in which you formally notify the boss about leaving, a farewell email is a thank you letter. A perfectly drafted farewell email increases your chance to get a future reference from your boss. A farewell email is usually sent after you have given the formal resignation letter. You should try to give it one or two days before your last day in the company.
What are the benefits of writing a farewell email to your boss?
- It shows your appreciation for your Boss: A farewell email is written after you send your resignation letter. This is a great way to show your admiration for your boss. Many a time, we secretly admire a person who has guided us throughout our career. But we fail to speak them out. So if you want to show how much grateful you are to your boss for his time, knowledge, and skills, a farewell email is the last chance for you.
- It can help you in getting future references: Another benefit of writing a farewell email is that you can get a reference from your boss. When you write a thank you email for a person, it creates a long-lasting impression. The probability is that your boss will be more than happy to help you in your future endeavors if he feels that you genuinely admire him. So, if you want to become an apple of your boss’s eyes even when you are leaving, don’t miss this opportunity.
- There are high chances that the boss will remember you even after the end of your job at the company : Retirement and farewells are normal in an office. How many people do you think your boss remembers who had left the job. Hardly any. But here is a sweet thank you farewell email that can be beneficial. Sending a special thank you note to your boss even when you are leaving your job increases the probability of getting remembered in the future. Accordingly, you will be given priority if in future you need some favor from the boss.
How to draft a good farewell email to your boss?
- Write an impressive email subject line: To draft a perfect farewell email, it is crucial to have a catchy email subject line. You should keep the subject line simple and obvious, but it must reflect the purpose of the email. You can write ‘Thank you mail’, ‘Moving on, ‘staying in touch’, ‘my last day’, etc.
- Professional Greetings and salutation: The beginning step while drafting the main body of a farewell email is to write your and company’s credentials and greet your boss using professional salutations. You can begin the email by writing ‘Greetings of the day. Next, write Dear Mr./Mrs. Lincoln (the boss’ last name). You can replace the last name with the first name if it is commonly used in the office. If you share a good bond with your boss, you can even write Hello instead of Dear.
- Write the purpose of the mail: The next step is to remind them of your last day. The starting paragraph of the email can start from ‘As you are well aware that my last day in the company (company name) is on (Date). As you have already submitted your resignation letter, the boss already knows about your resignation, you are just setting the tone for the email.
- Admire the boss for their insights and time: Further, you will move to the second paragraph and thank the boss for his assistance, knowledge, time, and experience. You can mention specific skills that you learned from your boss while working on the job. Tell how the skills helped in your growth. Some of the examples that you can use for saying a Thank you to your boss are:
- I am obliged to work under your guidance
- You inspired me to work with dedication and hard work.
- Without your help, I might not have succeeded or reached the present position.
- I am thankful to you for your time and knowledge.
The more you personalize this section, the more impactful the farewell letter will become. Therefore, you should try to note down all the insights that you gained from your boss while writing a farewell email. You can even add a memorable experience or a joke if you share a good bond with your boss.
- Offer good wishes to your boss and company: Then you will write some good wishes to your boss and company. Wish them all the best for all their future endeavors. You can write, “I wish you and ABC co. all the best for coming years and pray to God for continued success.” This line is crucial because it shows that you are leaving the company on good terms.
- Conclude the main body by asking them to stay in touch and sharing contact information: To conclude the main body of the email, you should ask them to stay in touch and share your contact details for future communication. You can write, “I would love to have your guidance even after my farewell. I hope you would also stay in touch with me.” Mention your phone number and email address. You can even share a LinkedIn link.
- End the email with closing words: Lastly, you will write closing words, also called the complimentary close words like yours faithfully, yours sincerely, regards, Best wishes, yours faithfully, Respectfully yours, with appreciation, with sincere gratitude, etc., to end your email. The closing words should be polite and don’t forget to write your name at last.
Additional tips to make your farewell email impactful:
- Proofreading: Proofreading is always essential whenever you write something. Even though it’s the last email you are writing to your company, any grammatical mistake can create a negative impact. So you should always proofread the letter before sending it to your boss.
- Positivity is vital: Since the main purpose of the farewell email is to show your gratitude, you have to be very positive throughout the email. Don’t criticize your boss for anything. Also, don’t use any negative words. Share your experience of how the company and the boss have remained helpful throughout your job. Make this last impression, the best one, by choosing the right words.
- Clarity and precision: Don’t write a very long email. Keep it precise and share only relevant experiences that you feel your boss will appreciate. Don’t jump from one thing to another, abruptly. Even if it’s the last day, don’t forget that the person you are sending this mail is your boss. Therefore you can’t compromise with precision and clarity in your farewell email.
- Give both professional and personal touch: A perfect farewell email has a touch of both professionalism and sincere heartfelt gratitude. The format, clarity, grammar, and precision will reflect your work ethic, and the thank you stanza in the mail must mirror your true appreciation for your boss.
- Timing is vital: Besides the content of the farewell email, the timing also matters a lot. If you are sending few days after your last day, it might not create that impact. So it’s always better to send the thank you farewell email to your boss one or two days before your last day after you have submitted your resignation letter. This timely sending will be helpful because you can also meet your boss in person and he can appreciate you for your kind words. Also, make sure to confirm your departure announcement and date from the company before sending the mail. Otherwise, it might cast a bad impression if you mentioned the wrong last date in the email.
Sample appreciation stanza for the boss:
Since thank you paragraph is the most crucial part of your farewell email to your boss, you have to write it impressively. Here are some examples of thank you messages that you can add in your farewell email to express your gratitude to your boss.
- As I am taking a step ahead in my career, I would like to take this opportunity to thank one of the best guides and motivators in the office. Sir, I am thankful to you for bringing up my skills and abilities in the past several years. You were the first person to admire me for my hard work and dedication. It was through your encouragement and insightful reviews that I moved ahead in my career. Thank you so much for your constant support and for assisting me in achieving this feat.
- I am grateful for your generosity and compassion. I learned a lot from your personality in the past several years that I spend in this company. Your thoughtfulness encouraged me to pay attention to minute details. By working with such an innovative and hard-working person, I learned a lot about this field that I can’t describe in words.
- Thank you, sir, for your mentorship and moral support during my tenure in this company. You were an inspiration for me, and I got to know how to lead a team and keep the company’s interest ahead of you. I will try my best to utilize all the skills that you taught me during this job throughout my career. Thank you once again for giving me a chance to work with an incredible guide like you.
- I want to express my sincere gratitude to you, sir, for everything that I learned from you. You have always provided me with great opportunities to grow and learn while working (you can mention a few opportunities, if any, for emphasis). Every workshop and seminar that I attended with you was full of insights and has helped me immensely in my career. Even though there were several interested candidates to assist you in your work, I am thankful that you always chose me. You always took out some time from your busy schedule to explain minute details of our projects. This mentorship was amazing for me, and I was able to put in my best efforts. Thanks once again for all the efforts and time that you invested in me.
- It was a great opportunity to work with a boss like you. You were always calm and looked for a practical solution. This habit of yours has motivated me a lot to stay positive no matter how difficult the problem is. Your motivation and professional and personal guidance is of immense value. From your listening skills to your excellent communication skills, there’s hardly anything in your personality that does not inspire me. Thank you for your constant support and recognition.
Format of a farewell email to your boss:
Your name
Your address
Date
Boss name
Designation
Company name
Company Address
Greetings and salutation
The introductory sentence: As you know that it’s my last day at ABC co. I would like to take this opportunity to thank one of the most experienced and helpful people in the company.
Write all the appreciation for your boss and how they have helped you in your career.
Conclude by giving best wishes to the company and your boss.
Mention that you would like to stay in touch even after the end of the job.
Write down your contact information (phone no., email Id, Linkedin Id)
Closing words (Yours faithfully/ with regards)
Your name.
Sample farewell email to your boss:
ABC Garg
Model Town, New York
Date:
Miss Mary Bennet
Manager, Sales Department
Company name
Dear Bennet,
As you know that I am leaving this job and tomorrow is my last day with the company, I would like to thank you for all the insights and knowledge that you provided me during this job.
Your mentorship was excellent, and I enjoyed your company. My present success in this role is also attributed to the skills that you taught me in my initial years. I am grateful to you for your time and knowledge. The experience was memorable, and I am sure whatever I learned from you will help me throughout my career.
I still remember my first day when I joined this company, and I was hesitant to interact. You came forward and gave me the courage to make friends. Since then, it has been a great exposure in this company.
I wish you and the company all the best for all your future endeavors. I would like to seek your guidance even after the end of my tenure here. I hope we can stay in touch in the future too. You can contact me on my number: 9876543210 or drop an email at [email protected].
Thank you again for all your guidance and motivation.
With due regards,
ABC Garg.
2nd Sample farewell email to your boss:
In this format, you can avoid writing your name, address, company name, designation, etc., and start directly from Greetings and salutation.
Format:
Greetings of the day
Dear Margaret (Name of your boss)
As you know that I am soon going to bid farewell to this company. But before leaving, I would like to say thank you to one of the most inspirational people I have ever met.
I am thankful to you for giving immense support and guidance throughout my tenure as a Sales clerk in ABC co. You have always assisted me in my projects and given ample time to explain minute details. The whole journey was wonderful, and I learned various skills from you, including organizational skills, leadership qualities, punctuality, teamwork, hard work, dedication, and much more.
While working with you, I made great strides in my professional career. Your positive attitude and ready-to-help attitude inspire me a lot. I will miss your guidance and support but I am sure to apply whatever I learned from you in my new job and all future endeavors.
I Wish you and ABC Co. all the best for all future endeavors and pray for a successful journey ahead. I hope we can stay in touch in the future too.
This is my contact no. 9876543210 and email Id: [email protected].
Thank you once again for showing trust in me and giving me this wonderful opportunity to learn and grow.
Yours sincerely
XYZ.
3rd format:
Subject line: keep in touch
Dear Ms. Mary (your boss name)
On this last day of mine with this company, I would like to share my gratitude for your guidance and constant support.
Under your assistance, I managed to learn a lot about work ethics, professionalism, and much-required skills in the industry. Over the two years (the time can vary according to the time you have spent in that company) that I spent with this company, you were a constant source of inspiration. I am thankful to you for your invaluable knowledge.
I still remember when you would take out some time from your busy schedule and oriented me with the most needed skills for the projects. This assistance helped me grow in my career and gave me immense confidence.
I hope we can stay in touch even after I leave this job. You can contact me at 9876543210 or mail me at abc.gmail.com
Thank you once again for your motivation, moral support, and insights. I wish you and the company all the best in the coming time.
Yours sincerely
Abc.
Conclusion
Farewell is a natural part of growth and career. But don’t forget the people who helped you grow, like your boss and colleagues. It’s always advised to write a farewell mail to your boss because it can help in future reference and show you admiration to your boss. It’s easy to write a good farewell email to your boss by following the steps mentioned above. So next time when you are bidding a farewell to a company, don’t forget to send a Thank you farewell note to your boss, using the guide above.
FAQs (Frequently Asked Questions)
Q1: When is the ideal time to send the farewell letter to the boss?
Ans: you should try to send the farewell letter two or three days before your last day. In this way, the boss can meet you in person and give good wishes after going through your farewell email. Even if you give it on your last day, it’s perfectly fine.
Q2: Should I write a farewell letter if I have sent a resignation letter?
Ans: yes, a farewell letter should be written even if a resignation letter is sent. This is because a resignation letter is only for officially notifying that you are leaving your job. But the farewell letter is sent to thank the boss for all the experience and learning opportunities. Farewell, email is helpful because it ensures that you are leaving the company on a good note.
Q3: Should I also send a farewell email to my colleagues if I m leaving my job?
Ans: yes, if you want to end your job on a good note, it’s advised to write a farewell email to your colleagues and clients. This will help you to stay in touch with your co-workers in the future which will help in building a good network.
You can follow a similar format to write a good farewell email to your co-workers. In salutation, you will write ‘To all my fellow workers in ABC co.’ instead of Dear Boss name.
Q4: What can we write instead of ‘I hope we can stay in touch in the future?’
Ans: You can write the following sentences:
- I hope our paths will cross again in the coming future.
- It was great working with you, please stay in touch.
