Please note that the template isn’t legally binding yet and may not be recognizable if it contains relevant labor laws. So do ask your attorney to review, revise the document before final approval. Let’s see the Employee Benefits Templates.
Employee’s benefits templates
In this piece, you would understand what the employee benefit is like and how any organization can offer it. Perhaps you are a recruiter or an employee; you can easily understand what you should be looking out for regarding benefits provided by a company. Here there is information about work-life balance, health insurance, company cars, work-from-home policies, company equipment, and many more. The Employee benefit template always consists of the following:
Employee’s health, Staff/Workers Compensation, Work From home advantages, employees expenses, Company car/vehicles, parking, and company-related equipment.
Employee’s health
Every organization must take the employees’ health very seriously because if the workers are not healthy, the organization cannot progress and be able to achieve its mission and vision. Moreover, organizations must not discriminate against people with disabilities or other pronounced health conditions, as long as they can perform the assigned task and become valuable to the business. Meanwhile, an organization must offer a healthy environment for its workers and provide health insurance to every eligible member of its organization. Generally, the employee’s health insurance and welfare packages are being monitored and controlled by the human resource manager. In addition, group health insurance packages are also another means by which an organization can help the staff achieve a well-maintained health care policy in the organization.
Additionally, to protect employees’ health, most organizations are expected to establish non-smoking and substance abuse policies to help protect the general health of the workers. A workplace with minimum noise pollution, good lighting, and an integrated wellness program is expected to benefit the workers.
Sample Template To State Your Employee’s Health Package:
[Input this message in your employee benefits manual/handbook if your organizations have more than 20 employees in the United States: based on the Consolidated Omnibus Budget Reconciliation Act (COBRA), you might choose to continue using the organization group health insurance for a specified period after you have left the company. This can occur after you have terminated your employment contract with the organization on a fairground aside from misconduct or other gross indiscipline. In addition, if you have your spouse or children covered by the insurance policy, it might also be extended provided it is stated in the company policy and fulfill the events of qualifying for the extension.]
Workers compensation
As every organization is expected to keep its workers safe, there is a possibility of accidents occurring while at work due to what is referred to as an occupational hazard. Employees who are injured at the workplace either through accidents or any form of the disease caused by the workplace environment are entitled to compensation. Under the worker’s compensation laws, the workers are entitled to receive wage replacement, medical care, and rehabilitation benefits. You might need to contact your human resource manager to claim or file for your worker’s compensation claim as a worker.
Here is a sample message:
In our organization, the worker’s compensation policy is designed according to the government guidelines and regulations of the country our businesses operate in. [State the summary of what your worker’s compensation entails, the insurance policies your workers are entitled to, and who would be in charge of the policy implementation when there are workers that are injured at work. Perhaps if your business runs in different states or nations where the compensation policies are quite different from the other, specifically detailed out the compensation that would be provided to the employees in their respective states or country]
Working From Home
Suppose your role at the organization does not require your physical presence at the company premises. In that case, you can occasionally work from home and only show up at the office once per day or when your physical attention is needed. It would be best to inform your manager if you would want to telecommute more days per week.
Here is a work from a home template that the employee can use to inform their manager:
Do pass the necessary information to your manager that you would want to work from home by using [The Company laid down template] at least three days beforehand. [You can also set a day you have chosen to work at home in a week]. In the advent of an emergency, you might have to work from home without seeking prior approval but call in to inform your manager about the situation. Besides, you might have to inform your human resource manager instead if your manager is in a different manager.
It is important that if you are working from home, ensure you use a stable internet connection and secure devices to carry out your official duty. Choose a place that is very secure, free of distraction and noises. Check out with your team and ensure you are collaborating as effectively to make your task easier.
If there is inclement weather, ensure you check your [Email] to see communication from the office if the day work has been suspended till the following day. Of course, you would not be forced to come to work if your safety isn’t guaranteed or the government has a general warning.
Working remotely
Remote working means you carry out your daily assignment from a non-office location, either permanently or temporarily.
Say you are an office employee, you may work from home or another location for a maximum of three weeks within a year or as specified by the organization manual. However, you might have to contact your manager and the human resource manager to arrange for an extended time if you are [a new parent or you are affected by a short-term disability that might hinder you from commuting to the workplace]. If you have other valid reasons which might hinder you from showing up physically to work, you can submit your remote work pattern request to your manager at least two weeks in advance.
However, suppose your work is specified to be permanently remote. In that case, you must implement the necessary security protocol and ensure you work up to the required amount of time you are expected to work, just like office employees.
Employees Expenses
The organization would cater for some expenses on your behalfs, such as work-related trip expenses, hotel, and accommodation incurred at the organization’s expense. However, your organization might ask you to keep track of the spending and present a report detailing how much was spent and the corresponding receipt for the expenses. Employee’s expenses are reimbursed based on the following.
[Business travel]
[Approved relocation]
[Approved Education and training]
[Approved outings with business partners or colleagues]
Note the organization reimburses not all travel expenses; for example, if you went to the airport on a business trip, you would be reimbursed; however, you would not be reimbursed for a personal visit to the museum. Therefore, before you engage in any trip, you must contact your human resource manager or the accounting department about your travel to formalize every part of your trip.
You must keep receipts for all reimbursable expenses as proof of the amount spent. Submit the receipt of the reimbursable expenses to your manager for necessary processing either [Physically or through expense software at the organization] within the speculated time as laid down by the organization. As soon as your manager approves your expenses, your payment would be processed, and you would receive your reimbursement within the [specified period] by [check, draft, or cash].
Company Car
You might be given a company car to support your employment activities if the car is an indispensable part of your duties. For instance, if you are a truck driver, a delivery driver, or a senior executive driver. More so, you can receive a company car if it is a benefit associated with your job description or your office.
Either way, the car/vehicle belongs to your organization, and you are expected to take care of the vehicle at all times. Although you might be allowed to use the company vehicle for personal use if it is explicitly specified in the company car policy. You would only be reimbursed only for business-related expenses incurred on the car.
Before you can be given a company car, you should have a valid driver’s license and good driving history for more than a year. You must also be sober and avoid drinking while driving while you respect all traffic laws and respect other fellow road users. You should always check the car’s gas level to ensure it is adequate at all times; you should also ensure the tire pressure and all the important fluids in the vehicle are at the expected level.
You are supposed to follow some driving rules:
- Smoking isn’t permitted in the company vehicle
- Selling or leasing out the company car to other users
- Teaching anybody how to drive a car with the company car.
- Leaving your company car in dangerous areas, unlocked or unattended.
On the part of the organization, the car’s safety would be the top priority and would be appropriately insured at all times.
Accidents
Perhaps if you are involved in an accident with the company’s care, it is best to contact the human resource department immediately to contact the respective insurance provider for appropriate evaluation. You should not agree to be responsible for paying anyone involved in the company car accident without any authorization from the relevant department.
You must ensure that you follow the organization’s policy every time to avoid disciplinary action related to the company car.
Parking
Most organizations prioritize parking spaces assigned for the senior executive and note the parking space reserved for disabilities and employees who drive the organization’s vehicle. The other parking space left would be allocated based on a first-come, first-served basis.
It is expected that you keep the parking lots clean and use the assigned parking space at all times, while you should avoid causing injury, damages, or loss of properties to others while you park your vehicle.
Company issued equipment
Being employees for an organization, you might receive [company cell phone, furniture, laptops, and other devices that might help you become more productive]. Unless stated otherwise, all company equipment belongs to the organization and must be used for the organization only. You are responsible for the safekeeping of the equipment, and they must always be in as good conditions as possible. If the equipment breaks or malfunctions, you must report it to the human resource section of your organization.
Security of the company-issued equipment must be the utmost. You can follow this list to ensure you have the devices secured.
- Ensure all devices are password protected
- Ensure you do not leave the company devices unattended to or in a secure place
- Install latest security updates and software patches for both browsers and other software on the devices
Employees benefits FAQs
What are the four major types of employee benefits?
Many employers offer four major benefits to their workers: medical insurance, life insurance, retirement plans, and disability insurance. This category of employee benefit is provided by most employers, while some employers provide only three or two out of the major four.
What are the known examples of benefits to the employee?
- Paid time off
- Health insurance
- Vision insurance
- Retirement benefits or accounts
- Health care spending
- Long term disability insurance
- Dental insurance and many more.
What are the three categories of employee benefits?
The most common and pronounced benefits enjoyed by workers of any organization include medical, disability, and life insurance benefits. In addition, other benefits are provided based on the employer’s generosity.
How do I create an employee benefits package?
As an employer, there are various ways you can choose to create employees benefits packages which include:
- Choosing the required health care benefit that is designed for group employee’s
- Opt for low-cost voluntary benefit options
- Be generous with the financial benefits you are offering your employees
- Invest in the success of your employees
- Provide a work balance environment for your employees.
