We are all humans and every one of us needs a day or two off from our busy work schedules. It is required for a change of scene and a change in the daily monotonous life no matter how much we love our workplace or the job we do. Every one of us needs some or the other kind of rejuvenation and excitement to bring us back even more energetic and productive. Here are the Day Off Request Letter Samples.
Day off request letters is just the kind of letters that you need to write when you want to enjoy some time off with your family or yourself. These are the letters that you write to your employer making him aware beforehand that you won’t be available to work for the particular days that you mention in your letter. While writing your letter you must keep it clear, concise and direct and always inform them way ahead of time.
To know more about how to write a request letter for some time off, keep reading!
Things to mention
Once you’ve decided the days that you would like to take leave and time through all the policies of your company and the guidelines, it is now time to draft the request letter.
While writing a letter requesting a day off, you must mention the following things:
- State your reason explicitly why you would like to take leave.
- Mention the date from when you won’t be there to work and the date by when you will be returning.
- Mention the work-related responsibilities that you will be assisting in even in your time off.
- Request support and approval of your seniors throughout your period of absence.
- Always close on an expectant and anticipatory note. Show your eagerness for their approval by already thanking them for their consideration beforehand.
Things to avoid
While penning down your letter of request, make sure to abstain from committing any such mistakes:
- Abstain from mentioning any personal details.
- Abstain from unnecessary details that have no connection to your main subject.
- Abstain from sounding haughty or rude.
- Abstain from looking irresponsible and careless.
Day Off Request Letter Templates
When You’re Sick
Dear Mr. Davenport,
Due to some medical emergency, I have been asked by the doctors to have bed rest for at least one week/month/15 days, etc. Hence, I would like to request you to grant me leave from (mention the beginning date) till (mention the day of your last day off)
I will be fit to join back on (mention the date you will join again)
I have discussed with my team members how to approach the workflow while I am not there.
Attached with the letter are my documents proving the illness (medical certificate and doctor’s prescription).
I will surely be accessible and connectable through the phone and emails and will do my best to support the team as much as I can. Please forgive me for this impromptu notice, but I wasn’t aware that this would come my way.
Inconvenience is highly regretted. Thank you so much for considering my request.
Looking forward to your response.
Regards,
Mia Bello
When It’s A Family Wedding
Dear Mr. Davenport,
I am writing this letter to request you allow me some days off for my sister’s wedding. I would like to ask you to grant me leave from (mention the beginning date) till (mention the day of your last day off)
I will be there to join back on (mention the date you will join again)
I went through our schedule and events and have discussed with my team members how to approach the workflow while I am not there. I have also split my work with my teammates.
I know that our operation’s deadline is November so I have completed my week’s tasks and am not leaving any work undone to save us from running late on our schedule.
I will surely be accessible and connectable through the phone and emails and will do my best to support the team as much as I can.
Inconvenience is highly regretted. Thank you so much for considering my request.
Looking forward to your response.
Regards,
Mia Bello
When You Want To Go On Vacation
Dear Mr. Davenport,
I am writing this letter to request you allow me some days off as my husband and I would like to go on a vacation. I would like to ask you to grant me leave from (mention the beginning date) till (mention the day of your last day off)
I will be there to join back on (mention the date you will join again)
I have three holidays available and would like to use them now. I went through our schedule and events and have discussed with my team members how to approach the workflow while I am not there. I have also split my work with my teammates.
I know that our operation’s deadline is November so I have completed my week’s tasks and am not leaving any work undone to save us from running late on our schedule.
I will surely be accessible and connectable through the phone and emails and will do my best to support the team as much as I can.
Inconvenience is highly regretted. Thank you so much for considering my request.
Looking forward to your response.
Regards,
Mia Bello
When Someone Is Not Well And You Need To Stay At Home
Dear Mr. Davenport,
Due to some medical emergency, my husband has been asked by the doctors to have bed rest for at least one week/month/15 days, etc. There is no one else at home to take care of him.
Hence, I would like to request you to grant me leave from (mention the beginning date) till (mention the day of your last day off). I will be fit to join back on (mention the date you will join again)
I have discussed with my team members how to approach the workflow while I am not there.
Attached with the letter are my husband’s documents proving the illness (medical certificate and doctor’s prescription).
I will surely be accessible and connectable through the phone and emails and will do my best to support the team as much as I can. Please forgive me for this impromptu notice, but I wasn’t aware that this would come my way.
Inconvenience is highly regretted. Thank you so much for considering my request.
Looking forward to your response.
Regards,
Mia Bello
When You Just Want To Have A Day Off
Well, when you just want to have a day off, you can mention it directly to your employer like:
Dear Mr. Davenport,
I am writing this letter to request you allow me some days off as I have been working too much this last week and need some time off to release the stress. I would like to ask you to grant me leave from (mention the beginning date) till (mention the day of your last day off)
I will be there to join back on (mention the date you will join again)
I have three holidays available and would like to use them now. I went through our schedule and events and have discussed with my team members how to approach the workflow while I am not there. I have also split my work with my teammates.
I know that our operation’s deadline is November so I have completed my week’s tasks and am not leaving any work undone to save us from running late on our schedule.
I will surely be accessible and connectable through the phone and emails and will do my best to support the team as much as I can.
Inconvenience is highly regretted. Thank you so much for considering my request.
Looking forward to your response.
Regards,
Mia Bello
Reminder
A reminder is a follow-up letter that you send to remind your employer of the day of request you had already made some time ago.
You can write something like:
Dear Mr. Davenport,
As discussed earlier, I am writing this letter to request you allow me some days off as my husband and I would like to go on a vacation. I would like to ask you to grant me leave from (mention the beginning date) till (mention the day of your last day off)
I will be there to join back on (mention the date you will join again)
I have three holidays available and would like to use them now. I went through our schedule and events and have discussed with my team members how to approach the workflow while I am not there. I have also split my work with my teammates.
I know that our operation’s deadline is November so I have completed my week’s tasks and am not leaving any work undone to save us from running late on our schedule.
I will surely be accessible and connectable through the phone and emails and will do my best to support the team as much as I can.
Inconvenience is highly regretted. Thank you so much for considering my request.
Looking forward to your response.
Regards,
Mia Bello
Conclusion
So, these are few insights into writing a persuasive and compelling day off request letter. Since you are now well aware of all the do’s and the don’ts, it’s your time to get to the keyboard and start typing. Remember to always remain polite and cordial. Ask, instead of declaring and inform them ahead of time. Do this, and you’re good to go!
Frequently Asked Questions
How can I politely ask for a day off?
When asking for a day off you should always keep in mind to request for the day’s off and ask for their permission instead of declaring straight away that you won’t be there for that time. This is a very polite and cordial way of asking for the day off.
How do you ask for time off at the last minute?
While it is always preferable to inform your employer way ahead of the time, if you still come across a situation where you had to inform them impromptu like a medical emergency or an accident, you must apologize for the short notice and explain to them why you are late in informing them.
What is a good reason for requesting a day off work?
A good reason can be anything from vacation and sick leave to a family emergency or just wanting time off. You must always state your reason explicitly and clearly to receive approval from your employer.
How do you professionally ask for a day off?
A professional day off request letter has to be clear, concise, and direct. You must state your reason directly and always ask for their approval when asking for a day off. Also, mention your eagerness over their approval in the end.