Introduction
Our world is competitive, everyone is running a race to win. We all know the amount of competition that takes place daily. If we stop to analyze something or to look back at what others are doing we are likely to slip back many spots in the race. With the changing times, these races are becoming tougher. Not everyone is well adapted to this competition, and most of the runners are likely to give up midway. These races are mandatory to get an easy present life and secure future. If we ask anyone what their concerns are they will tell us that they want stability and sustainability. Without stability and future insurance, this struggle will be worthless. Here we will see the sample Apology Letter for Not Coming to Work.
Importance of Taking Leaves
We all know how important jobs are; we know about the competition to get a job. Hence it is necessary to work very hard to stay in the position that one is. One mistake can end up getting a person fired, and nothing hurts more than that. It is expected of employees to finish up their tasks on time. And to always be present whenever they get summoned. Those who have had a job can easily relate to this daily struggle. They also know how grave one little mistake can be and what are the consequences of the same.
When a person gets hired for a job- they are expected to work like a machine. This treatment is inhumane; however, in recent times, employers are becoming sensitive towards their workforce. The machine-like behavior ended up overworking the workforce. As an adverse effect to this, the employees had less time for themselves and their families. Some people got depressed, which drove them to extreme steps.
Reforms in the working culture
Thankfully, employers understood this problem within time. Along with the employers, the government and institutions of law recognized this issue. Laws are made to give the workers flexible working hours. Code of conduct for the treatment of a person was laid out. Maternity and paternity leaves were made compulsory. The toxic working environment is slowly changing to better working conditions. Shortly, more reforms can be expected to make the lives of the workforce easier.
These reforms make the working life of employees better; however, they do not promise stability to the people. Numerous people are looking forward to grabbing your job. Whatever reforms take place, the competition prevails. This means you have to stay prepared for whatever might come to your face in the future. The moral of the story is simple; no one is coming to save you, you have to stay prepared for your future, and you have to own up to your mistakes.
What are these mistakes?
One can never be available for work all the time. People need breaks and time off to rejuvenate themselves. Sometimes people need breaks because of some personal issues, these issues can range from an injury to an unexpected death or a mental breakdown. To give a proper word to these mistakes, we must call these- emergency or unexpected leaves. Leaves are a part of the working culture; some jobs offer paid leaves, others offer few leave days in a month.
The leave culture
There was a time when leaves were considered wrong and were always pre-planned. No one made last-minute plans only to avoid the wrath of their superiors. The rules were simple; stick to your schedule, work hard, and get paid. These rules forced the employees to work 12 to 15 hours a day. Leaves are a usual part of any workspace now. Leave can be announced a week earlier or a day before. There are times when one takes an unexpected leave; these attract the anger of superiors if a valid reason is not given for the same.
Reasons and excuses
You can miss work because of many reasons; you could have been sick, or someone else around you could have been sick. There could have been some important issue that needed your attention. You can oversleep and get late to attend some morning briefing. A party, a wedding, an accident, or a funeral; numerous unavoidable reasons can stop you from making it to work.
Whatever your situation is, your superiors always need an explanation or a reason for you missing work. You can explain death or an accident but how will you explain a hangover or a late-night party or movie binge? To avoid these weird circumstances clear and valid reasons will help you. However, bringing up an understandable excuse is difficult if you were partying the night before and overslept due to a hangover.
To navigate through such difficult situations, little help and some tips are essential. Our work settings are very formal; this makes it important to give a formal apology with a reasonable excuse to own up to our mistakes. There are other reasons too that require us to apologize formally at work.
Importance of Formal Apology
A formal apology or an apology letter helps you to prove your good conduct in front of your superiors. You can briefly explain your reason for not being available for work. Along with this, you assure them about how you plan to own up to your mistakes and how you will never repeat them in the future. A formal apology will help you win back the trust of your employer or supervisor, it will assure them that you will never repeat such mistakes in the future. It will also show your regret for not attending to your work.
Here are some tips that will help you to write a believable apology letter for not coming to work:
On-time apology
Apologize as soon as you realize your mistake. Do not wait for long or for the situation to cool down. If you took a leave without informing your superiors, then send them a letter on the same day; or the next day. If you delay the apology, you may seem rude, and it will make things worse. An unannounced leave is a small mistake, and you should apologize immediately for the same.
Own up to your mistakes
Accepting your mistake makes any apology trustworthy. Remember that saying sorry even when you do not think you are wrong, will make your superiors trust you more. Mention your mistake in your letter and state your reason for the same, this will help you gain trust and forgiveness.
Avoid giving excuses
No one likes excuses from someone guilty. A straightforward apology is more likely to be accepted. If you make excuses for your mistake or blame someone else then your superiors will think that you are not genuine in your apology. They will lose their trust in you, and the next time you give a genuine apology they will question your intent.
How will you avoid such problems in the future?
After explaining your mistake or your helplessness, explain how you plan to avoid these in the future. Some reasons for being late to work can be avoided. However, some last-minute reasons cannot be avoided, and you can only apologize for them.
Follow what you preach
If you have promised your superiors that you will never repeat the mistake then, better don’t. If you promise your boss that you will leave your house earlier to avoid the traffic, then do it every day, otherwise do not make absurd promises. These mistakes make the apology illogical. If you are confused about what promises you should make that you might fulfill the leave it be.
Most importantly, the method of apology
This is one of the most important parts of an apology. If you are apologizing on call, then your superiors might think that you are avoiding them. Hence the best method is something that feels personal. Apologizing in person is one of the most promising methods, but you might never know if the other person is in the mood to have a one on one conversation. To avoid such mishaps a letter or email will help you. You can also write a letter when the mistake is huge. This will give the superiors some time to think and analyze your mistake.
Samples for Formal Leave Applications
Talking about the format, here are samples to walk you through the same:
Apology Letter for Not Coming to Work
Date
To whom it may concern
Occupation
Name of the company
City
Respected, Sir/ Madam,
I sincerely apologize for not being present to attend my duties on (date of leave). I failed to inform you or any other coworkers on time. I understand the severity of my mistake, and I am aware of the disorder this unannounced leave has caused.
I was not feeling well, and I had an appointment with the doctor too. I assure you that I will communicate beforehand if such situations arise in the future.
Respectfully,
State your name here
Signature
State your designation here
Apology Letter for unsanctioned leave
Date
To whom it may concern
Occupation
Name of the company
City
Respected, Sir/ Madam,
This is to apologize for my unauthorized leave on (date of leave). I was ready for work when I got a call about one of my family member’s untimely death. I had to attend to my duties there. I forgot to inform anyone from the department in a rush.
I am aware of the trouble my unannounced leave caused. I am sorry for this, and I promise that I will positively notify someone if such a thing happens again.
Looking forward to your consideration.
State your name here
Signature
State your designation here
Apology Letter for skipping a meeting
Date
To whom it may concern
Occupation
Name of the company
City
Respected, Sir/ Madam,
I am sorry for not being on time for the scheduled meeting on (date of leave). I could not make it on time because I got a last-minute call from my son’s school. He had fainted on the ground, and I had to go to pick him up from school.
I had informed my colleagues about the same. But in urgency, I forgot to inform you, and I deeply regret it. I hope you will accept my apology. My son is well now, and he will not keep me occupied any further.
Thanks for understanding my situation.
Respectfully,
State your name here
Signature
State your designation here
Apology Letter for a prolonged leave
Date
To whom it may concern
Occupation
Name of the company
City
Respected, Sir/ Madam,
I apologize for not being present for work on (date of leave). I could not make it because I got the news that my brother had been in a road accident. I rushed to the hospital, and in urgency, I forgot to inform anyone.
Unfortunately, my brother is still in a bad condition, and I have to be by his side. I request you to grant me leave till (date). After I return, I will get back to my work.
I hope you understand my situation.
Respectfully yours,
State your name here
Signature
State your designation here
Apology Letter for taking leave without permission
Date
To whom it may concern
Occupation
Name of the company
City
Respected, Sir/ Madam,
I offer my sincere apologies for taking a leave without permission on (date of leave). I am well aware that this unauthorized leave resulted in some inconvenience at work.
I could not be present because (state your reason here). I failed to inform you on time, and I regret this. I hope you understand my reason and situation.
Respectfully yours,
State your name here
Signature
State your designation here
These samples and tips will help you in writing a reliable apology. Next time you miss work, you can use the reference from here and win back the trust of your superiors.
Conclusion
We know that apologizing is an art in itself. Not all of us can put forward the most reliable apology. It is also important to own up to your mistakes when you are wrong. You should be polite and respectful when you are apologizing. It is always better to express regret rather than arguing. Your status will not diminish if you confess your mistakes.
