“Per my last email” is a phrase that has become ubiquitous in professional communication, especially in business and office settings. While it may seem straightforward, its connotations and correct usage are often misunderstood. This article explores the real meaning of “per my last email,” its origins, when and how to use it appropriately, and the nuances that make it both useful and potentially problematic. We’ll also discuss alternatives, common pitfalls, and answer some frequently asked questions to help you navigate this staple of workplace correspondence with confidence and clarity.
What Does “Per My Last Email” Mean?
“Per my last email” is a formal phrase used in written communication, especially email, to reference information or requests made in a previous message. It is not slang or nonstandard; rather, it is considered standard business English, though its tone can sometimes come across as terse or passive-aggressive depending on the context. The phrase essentially means “as I mentioned in my previous email” or “as previously stated.” Its primary function is to remind the recipient of information or actions that have already been communicated, often when those points have not been acknowledged or acted upon.
Origin and Evolution of the Phrase
The phrase “per my last email” derives from the use of “per” in formal English, meaning “according to” or “as stated by.” The practice of referencing previous communication is not new; in fact, it dates back to written business correspondence before the digital era. However, the exact phrase “per my last email” has become especially prevalent with the rise of email as the dominant form of professional communication in the late 20th and early 21st centuries. Its use reflects the need for efficiency and accountability in environments where large volumes of information are exchanged quickly.
How to Use “Per My Last Email” in Context
Using “per my last email” is appropriate when you need to:
- Remind someone of information or instructions already provided
- Politely reference a previous conversation without restating all details
- Encourage a response or action that is overdue
Here are some examples of how the phrase is used in professional emails:
- Reminder: “Per my last email, please find attached the updated project timeline.”
- Request for action: “Per my last email, could you confirm your availability for the meeting?”
- Reiteration: “Per my last email, the deadline for submissions is next Friday.”
While the phrase is standard, its tone can be interpreted as impatient if overused or used in a curt manner. To maintain professionalism, it is often advisable to soften the language, especially if the recipient may not have intentionally ignored your previous message.
When to Use—and When Not To
Deciding when to use “per my last email” requires some judgment. It is most appropriate when:
- Your previous communication has clearly outlined information or requests
- The recipient has not responded or addressed those points
- You need to document your follow-up for accountability
However, avoid using the phrase if:
- This is your first message on the topic
- The recipient is new to the conversation and may not have seen your prior email
- You want to build or maintain a warm, collaborative tone
In such cases, consider rephrasing or providing a brief summary to ensure clarity and maintain positive communication.
Alternatives to “Per My Last Email”
Because “per my last email” can sometimes sound passive-aggressive or impatient, many professionals seek alternatives that convey the same message in a friendlier tone. Here are some commonly used substitutes:
- “As mentioned previously,”
- “As discussed,”
- “Following up on my previous email,”
- “Just to reiterate,”
- “To recap my earlier message,”
- “I wanted to circle back on…”
Choosing the right alternative depends on the relationship with the recipient, the urgency of your message, and the overall tone you wish to convey. For example, “Just checking in on my last email” is more casual and less formal than “Per my last email,” making it suitable for colleagues you know well.
Common Problems and Misconceptions
One of the main issues with “per my last email” is its potential to be interpreted as passive-aggressive, especially if the recipient feels they are being chastised for not responding quickly enough. It can sometimes escalate tensions or create misunderstandings, particularly in cross-cultural contexts where directness is less common. Additionally, over-reliance on this phrase can make your communication seem formulaic or cold.
Another misconception is that “per my last email” is always rude. In reality, it depends on context, delivery, and the recipient’s expectations. Used appropriately, it is a clear and efficient way to reference previous communication, but it should always be balanced with courtesy and empathy.
Best Practices for Professional Email Communication
To ensure your emails are effective and well-received, consider the following tips:
- Be concise but polite: Get to the point, but always include a greeting and a courteous closing.
- Provide context: If referencing a previous email, consider summarizing the key point to avoid confusion.
- Use clear subject lines: This helps recipients quickly identify the topic and urgency of your message.
- Follow up appropriately: Allow a reasonable amount of time for a response before sending a reminder.
- Adapt your tone: Tailor your language to the recipient and the nature of your relationship.
For example, instead of writing simply “Per my last email, please send the report,” you could write, “Hi Alex, just following up on my previous email regarding the report. Please let me know if you need any additional information from me.” This maintains professionalism while also showing consideration.
Comparing “Per My Last Email” to Other Email Phrases
There are many ways to reference previous correspondence in email. Here’s how “per my last email” compares to other common phrases:
- “As previously mentioned”: Slightly more formal and often used in legal or technical writing.
- “Following up on my previous message”: More conversational and explicitly signals a reminder.
- “Referring to my earlier email”: Direct and clear, but less commonly used than “per my last email.”
- “I wanted to touch base regarding”: Softer and more collaborative, well-suited for ongoing projects.
The choice depends on the desired tone and the workplace culture. In highly formal environments, “per my last email” or “as previously stated” may be preferred, while more relaxed offices might favor “just checking in” or “wanted to follow up.”
Frequently Asked Questions
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Is “per my last email” considered rude?
Not inherently. The phrase itself is neutral, but tone can be inferred from context. If used repeatedly or in a curt manner, it may seem impatient. To avoid offending your recipient, consider softening your language or providing a short summary of your previous request.
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Can I use “per my last email” in informal settings?
It is best reserved for formal or semi-formal communication. In informal settings or with close colleagues, phrases like “just a quick follow-up” or “as I mentioned earlier” are more suitable.
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What are good alternatives to “per my last email”?
Alternatives include “as previously mentioned,” “following up on my previous message,” “just to reiterate,” and “to recap my earlier message.” Choose based on the level of formality and your relationship with the recipient.
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How often should I use “per my last email”?
Use it sparingly. Relying on it too often can make your communication seem repetitive or cold. If you find yourself using it frequently, consider whether your instructions are clear or if a different approach might be more effective.
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Does “per my last email” require a specific format in the message?
No special formatting is required. However, it’s often helpful to reference the date or subject of the previous email for clarity, especially in long threads or when multiple topics are discussed.
Summary and Key Takeaways
“Per my last email” is a standard phrase in professional correspondence, used to reference previous communication and prompt action or acknowledgment. While it is not inherently rude, its tone can be misinterpreted if not used carefully. Understanding when and how to use this phrase, as well as knowing friendly alternatives, can help you communicate effectively and maintain positive workplace relationships. Remember to adapt your tone to your audience, provide context when needed, and use follow-up phrases judiciously to keep your emails clear and courteous.
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