Resignation letters or emails are some of the correspondences that need to be written perfectly. Meant to be your last official means of communication with your employer, a resignation letter has a lot riding on it. Two weeks’ notice is commonly followed in a professional setup as it allows for your employer to begin the hiring process to fill the position you would be leaving and also allows for you to complete any projects that might have been left unfinished before you finish your term at the office. Let us know more detail about ‘Short Notice Resignation Examples’.
Short Notice Resignation Examples
While it is the professional standard to give your employer a two weeks notice before you leave your position, there might arise certain situations that might lead you with no choice but to resign on short notice. Short notice could mean a variation of time periods, ranging from a week prior to your departure to a notice sent just a few days before you leave and would also include resignation letters effective immediately. Let’s read more about Short Notice Resignation Examples.
If you need to Resign with Short Notice
There might be a variety of reasons why sometimes providing a two weeks notice might not be possible. Whether it is the offer of a new job, medical reasons, family emergency or the work environment, giving prior notice before the resignation is the unsaid law. In cases when giving two weeks’ notice is not possible, it becomes important to give your employer notice of as many days as you can before leaving. There might also be a situation that demands you resign immediately.
Whatever the reason might be, there are certain benefits and disadvantages to forgoing handing in your two weeks notice before resignation. You can take a moment to think about them and if short notice resignation is still something you need to do, it can be done in two ways. Either you can hand in a hard copy of a business letter or you can send in an email to your employer which is also time-saving. Of course in case you leaving without much notice, handing in a letter personally would be in your best interest as you can have a conversation with your employer in person. However, if it is not possible, then either letter or email would suffice as it provides your employer with formal data to add to your employee file.
Things to Keep in Mind
Writing a resignation letter in itself is a task that needs to be done in a professional manner with no errors but writing a short-notice resignation letter becomes an even more daunting task. More about Short Notice Resignation Examples, Here are some strategies that you can keep in mind before you construct a resignation letter or email:
1. Pick a Business Letter Format to Write
Since this will be your final official correspondence with your employer, make sure you pick the right format for writing it. The business letter dormant is standard for most formal correspondences. As per this format, your contact information, the date, and the contact information of the receiver would come on the left side of the letter. Always remember to finish the letter by signing your name above your typed name.
Picking a business letter format to write is also preferable because it would leave a good impression on your employer as it would convey the time and effort you put into the letter. Any other format might come off as informal and unprofessional. Whether you had a long-term or short-term experience with the company, make sure you end it on a professional note, as it would go on your official record. Make sure you stay professional up until the very last day of your employment.
2. Stick to a Formal Tone
In tandem with the above point, the tone is as important to your letter as the format. A business format is of no use if you are using informal phrasing as your content. You are notifying your employment in a professional capacity about how you cannot continue working, the tone should reflect the seriousness as well as the formality of the matter.
3. Proper Salutation is Important
Don’t jump to the main body directly, always include salutation in a business letter. Rather than abruptly stating that you are resigning, stick to the pattern you are following. Along with it, giving an introduction to your position and about your general experience before jumping to the main point should also be considered.
4. Everything to Include in the Main Body
There is only so much you can do in the business format of a letter apart from sticking to the hard and fast rules of letter writing. The true content of your letter is the main body which will state your intent and your reason explicitly for the supervisor to read. There are certain pointers you should keep in mind when it comes down to writing the main body of your resignation letter. Short Notice Resignation Examples They are as follows:
- Begin by stating your position: Introducing yourself and your position in the company should be the first thing you do when you begin writing the body of your letter. It familiarises the reader with the writer as it places the sender in the context of the workplace. Do not stray off-topic and go on a tangent about some insignificant detail. Begin by introducing yourself and stick to the theme.
- Mention the date clearly: The very purpose of a resignation letter is to notify the management that you would be resigning from your position, starting from a specific date. Just after introducing yourself, do not waste time in making your intention of writing the letter clearly. Mentioning a date is beneficial for the employer as it notifies them of how they can continue operations post your departure.
- Stick to the point: Make sure the letter only includes necessary details. Do not go off on a tangent about how much you love the company and how regretful you are to be leaving it. Stick to short and clear sentences that address the issue at hand and nothing more. Make it both comprehensive and concise.
- Give a Short Justification, if you can: Keeping the above point in mind, you can also include two to three lines explaining the reason behind resigning from your position. There might be situations where you are not comfortable sharing details. In such cases, just mentioning that it is due to some ‘unforeseen’ reasons might suffice. Refrain from mentioning that you are resigning because of the workplace environment, it might leave a good last impression of you. Besides, you might come in contact with your old colleagues somewhere down the line which might impact your future career. You are not obligated to state your personal reasons either way, mentioning the reason is optional and entirely up to you.
- Contact information: Other than the contact information mentioned in the format, if you mention that you are available to aid the organization you work for, in case the need ever arises, it adds a sense of sincerity in your letter. This could also mean that you do not mind helping the new recruit in your old position while the organization makes that transition. While it is still done in a formal capacity, this offer adds a touch of personalisation to your formal business letter. It is completely optional if you choose to mention this though.
- Be Thankful: Apart from the necessary details, the last couple of lines in the main body can be and should be dedicated to the gratitude you feel about your work experience. Make sure you make your gratitude known about the responsibilities and experience you gained while you were employed by the company. It would not matter much to you to be humble, especially if the reader would be left with a good impression.
5. Proofread and Edit if Needed
Would you like your resignation letter to be sprinkled with typos and/or grammatical errors? You can easily prevent making these small yet grave mistakes by proofreading what you have written once or twice. It might also be beneficial if a fresh pair of eyes proof read it for you. Edit if you feel like rephrasing would help convey the meaning better. Do not skip this step. It is not optional.
6. The Final Step
Signing off is the final step of writing a resignation letter. Here, we mean it literally. When you are done with the main body of the letter, make sure you add a “Sincerely” or “Thankfully” before you sign off with your name printed below your signature. Make sure you keep the doors to any and all feedback open. It would all depend on the structuring of your content. Let’s see Short Notice Resignation Examples.
Formal Short Notice Resignation Examples/Samples:
Sample One
Sender’s Name
Sender’s Address
Sender’s City, State Zip Code
Sender’s Phone Number
Sender’s Email
Date:
Receiver’s Name
Receiver’s Title
Organization’s Name
Organization’s Address
Name of the City, State Zip Code
Dear/Respected Mr./Ms. Last Name,
Please/Kindly accept this letter as a formal request that I, <Sender’s Name>, am resigning from my position with <Organization’s Name> on Sunday, August 19, 20xx. I am aware that I am not handing in a two weeks’ notice as is the standard; however, some unforeseen personal circumstances have arisen and I shall not be able to continue working at this company.
I regret this abrupt notification and would be glad to provide any required assistance I am able to during this transition.
I thank you for all the support and the opportunities that I was provided with that led to immense professional and personal development during my tenure at this organization..I am grateful to have worked for the company.
I would be highly obliged if you could accept my resignation and clear all my dues.
Sincerely/Thankfully,
Sender’s Signature (hard copy letter)
Sender’s Typed Name
Sample Two
Sender’s Name
Sender’s Contact Information
Date:
Receiver’s Name and Title
Receiver’s Contact Information
Dear/Respected Sir/Ma’am,,
This letter is to bring to your notice that I, <Sender’s Name>, would no longer be able to fulfill my duties/responsibilities as a <your role/position> at your company, <company’s name (optional)>, effective from <date>. I know that this short notice, deviating from the standard two-week period, but I have recently gotten an opportunity/opening at one of my preferred companies, and they need me to start immediately.
I hope that you would understand and kindly accept my resignation. I am thankful to have had a wonderful time at this company, where everyone always supported me and believed in my capability. I am also grateful for the exposure that was provided to me by the management which aided in developing my professional skills.
Please let me know if I can be of any assistance to the new employee who would be filling in on my previous position. I would be glad to help them and my contact information is enclosed for the same.
I would be highly obliged if you could clear my dues and send my paycheck to my residential address mentioned in the letter.
Sincerely/Thankfully,
Sender’s Signature
Sender’s name
Sample Three: 24-hour notice
Sender’s Name
Sender’s Contact Information
Date:
Receiver’s Name and Title
Receiver’s Contact Information
Dear/Respected Sir/Ma’am,
This letter is to bring to your kind notice that I, <Sender’s name>, will be unable to hold my position as <your position> in your company <Company’s name (optional)> effective tomorrow (date). I apologize for being unable to serve a standard two-week notice period, but situations are such that I have no other option.
I would be highly obliged to you if you can clear my dues and send the final pay-check at the mentioned address in the letter. I will also be available to provide any assistance that may be needed to familiarise the new recruitment with the company policies and work regimen.
It has been a great experience working in your organization and I would always be grateful for the exposure. Everyone was so supportive and aided me during my tenure which I shall forever remember.
Sincerely/Thankfully,
Sender’s Signature
Sender’s name
Sample Four: 24-hour notice
Sender’s Name
Sender’s Contact Information
Date:
Receiver’s Name and Title
Receiver’s Contact Information
Dear/Respected Sir/Ma’am,
It is with deep regret that I, <Sender’s name>, am informing/notifying you that effective from tomorrow, <date>, I can no longer meet my duties/responsibilities as <Sender’s position> in your organization/company. The circumstances that I am faced with are beyond my control and it is because of this reason that I could not serve the required two-week notice period.
I sincerely apologize for putting you and your team in such an unfavorable position. I shall remain available to aid in the transition of the new recruitment at the position I hold. I have enclosed my contact information for the same.
I would be greatly obliged if you kindly post my last paycheck to the above mentioned address. I thank you for all of your support and cooperation during my stay at your organization. I am also grateful for all the experience and the exposure you helped me gain.
I hope you will understand my predicament and accept my resignation.
Sincerely/Thankfully,
Sender’s Signature
Sender’s name
Sample Five: 24 hour notice
Sender’s Name
Sender’s Contact Information
Date:
Receiver’s Name and Title
Receiver’s Contact Information
Dear/Respected Sir/Ma’am,
This is to notify/inform you that I, <Sender’s name>, would like to resign from my position as <Sender’s position> effective immediately from tomorrow. I sincerely apologize for all the inconvenience and possible disruption that will be caused by my resignation. However, I shall remain available to aid in the transition of the new recruitment at the position I hold. I have enclosed my contact information for the same.
I am glad to have served this organization where I have always been supported and valued. I am sure that the experience I have gained here would help me in my future journey. I hope that you would understand my current predicament and accept this Letter of resignation.
I would be highly obliged if you could clear my dues and mail me the final paycheck at my above mentioned address.
Sincerely/Thankfully,
Sender’s Signature
Sender’s name
Sample Six: Effective Immediately
Sender’s Name
Sender’s Contact Information
Date:
Receiver’s Name and Title
Receiver’s Contact Information
Dear/Respected Sir/Ma’am,
I, <Sender’s name>, wish to bring to your notice that I can no longer be a part of your organization as a <Sender’s position> effective immediately. It is due to some issues of gross undermining of my contributions by my immediate supervisor. I have been in touch with HR, but unfortunately, no solution could be reached. Hence, I am moved to make this decision.
I deeply regret the unexpected nature of this resignation and I apologize for not serving a standard two week notice period. These circumstances, however, have propelled me to make this decision. I sincerely hope you would understand my predicament and accept my resignation.
I shall remain available to aid in the transition of the new recruitment at the position I hold. I have enclosed my contact information for the same. I would be highly obliged if you could clear my dues and send the paycheck to the address I have mentioned in the letter.
Sincerely/Thankfully,
Sender’s Signature
Sender’s name
Sample Seven: Effective Immediately
Sender’s Name
Sender’s Contact Information
Date:
Receiver’s Name and Title
Receiver’s Contact Information
Dear/Respected Sir/Ma’am,
This letter is to bring to your attention that I, <Sender’s name>, will no longer be able to be a part of your organization as <Sender’s position> effective immediately from <date>. I sincerely apologize for the unexpected nature of the resignation, however, some unforeseen circumstances have arisen and demand my immediate assistance.
I deeply regret this abrupt departure but have conveyed the essentials of my daily responsibilities to my project members, and they have kindly agreed to help the new inductee to get familiarised with the duties of our current project.
It is my humble request that you understand my situation and accepts my resignation. I am thankful to have had nothing but exceptional guidance and constant support throughout my tenure at your organization.
I would be highly obliged if you could clear my dues and mail me the final paycheck at my above mentioned address.
Sincerely/Thankfully,
Sender’s Signature
Sender’s name
Things to Keep in Mind (2)
Along with a resignation letter, some people also consider sending a resignation email beforehand in case the information needs to be conveyed as soon as possible. Note that a resignation email is by no means a replacement for a resignation letter. Even though it would aid you in conveying your intent speedily than a typed letter would, professional decorum still dictates that you hand in a hard copy of your resignation letter. So Let’s read more aabout Short Notice Resignation Examples, Here are some things you keep in mind as you construct your resignation email:
- A Concise Subject Line: Staying to the point is a must in all formal correspondence and email is no different. Along with directly stating intent, you can also include your full name to the subject line. You can even add the date of your resignation, just make sure the phrasing is concise.
- Concise Subject matter: Much like the resignation letter, leave no room for unnecessary details and keep your sentences short and to the point. State your name, position, date of resignation and include a brief note of thanks at the end.
- Proofread and Edit: Proofreading is a must no matter how urgently you send a message. Make sure you proofread everything and edit if necessary.
Email Resignation Sample
Subject: Resignation Effective August 07, 20xx <Your Full Name>
Respected/Dear Sir/Ma’am,
Please/Kindly accept this email as my resignation from <Company name>. Due to some unforeseen health issues/circumstances, I am unable to hand in the standard two weeks notice. This is to notify you that my last day at this company will be this Friday, August 7, 20xx.
I sincerely regret giving you such short notice. I am thankful to have gained invaluable experience and exposure in this company and every day has been a learning experience. I shall remain available to aid in the transition of the new recruitment at the position I hold.
I thank you for your understanding and hope that you accept this resignation.
Sincerely/Thankfully,
<Sender’s name>
So we have learnt ‘Short Notice Resignation Examples’.
