To know about Appointment letter for personal driver …read on this articel…!
An appointment letter often regarded as an employment letter is an official and formal written confirmation of a candidate/personal driver being hired by the company.
It is a detailed documentation of the employee’s position offered, his or her salary, benefits if rendered, what the company expects to be delivered and other details.
Thus an appointment letter is like evidence of the job allotted at the company.
Five elements of an appointment letter:
To write a perfect appointment letter, there are certain elements which are necessary to be included.
They are mentioned as follows;
1. Add contact information, subject and salutation:
Begin the letter by adding the required contact information.
Example- Dated: 27.11.21
To,
Mr. Daniel Schiffer
Apartment 1c 213 Derrick Street Boston,
MA 02130 USA
From,
Samuel Gomes
Contour Travels Pvt ltd
132, My Street,
Kingston, New York 12401
United States
Sub: Appointment for the position of personal Driver.
Dear Mr. Schiffer,
Begin by welcoming the employee:
It is important to first welcome the employee in a short paragraph or a maximum of 2-4 sentences.
Example-
“This has reference to your application and subsequent meeting with us for the above position. We are pleased to inform you that the panel of selectors have recommended your name for the post of driver with our company.
We would like to apprise you that we are a high employee-centric organization who extends full support towards growth and professional development of employees.”
State about the company’s environment:
After welcoming the candidate, you must now share your company’s details. You can include a short paragraph about how your company works and what it is.
Example-
“Our company works on the policy of equal opportunity for employees. This makes the potential employees feel safe and secure while applying for a position. We do not discriminate against anyone based on their colour, caste, disability, national origin, race, sexual orientation, or any other protected characteristics.”
Conclude with on a humble note:
And finally after stating whatever the requirements are and the things that you want the employee to know, end the letter in a positive and humble tone.
Example-
You will earn a monthly salary of $199.86. You will also be provided with medical or health care facilities and life insurance.
You can also be asked to work for extra hours if in the case of urgent requirements. You will be paid $10 per for delivering extra services.
You are hereby instructed to sign and accept this letter of employment by fully agreeing to all the terms and conditions of the employment.
Thanking you,
Yours faithfully,
Samuel Gomes
Head-HR
Contour Travels Pvt. Ltd
Formatting:
You should always present your letter in a perfect and professional format. Make sure your font size is equal throughout the letter. Keep your formatting neat and readable. Avoid using any fancy fonts. You may use professional office fonts such as Times New Roman or Arial with font sizes between 11-12.
If you are drawing any margins, make sure they are of 0.5 inches thickness.
Use black ink while writing and keep your headings bolded.
Sample Example:
Dated: 27.11.21
To,
Mr. Daniel Schiffer
Apartment 1c 213 Derrick Street Boston,
MA 02130 USA
From,
Samuel Gomes
Contour Travels Pvt ltd
132, My Street,
Kingston, New York 12401
United States
Sub: Appointment for the position of personal Driver.
Dear Mr. Schiffer,
This has reference to your application and subsequent meeting with us for the above position. We are pleased to inform you that the panel of selectors have recommended your name for the post of driver with our company.
We would like to apprise you that we are a highly employee-centric organization that extends full support towards the growth and professional development of employees.
This class 1V position category of employment requires a profound knowledge of road safety and regulations, a clear understanding of symbols and signs of road, ability to read maps, GPS systems, and car manuals. Must be intelligent enough in recognizing local routes easily with efficient communication skills.
Being a Driver, you will be responsible for customer drive vehicles to designated destinations, maintaining a logbook, a trip journal to record job hours, travel time, and places travelled to and keeping the company vehicle clean and safe by washing and performing routine checks. And that you should be able to perform under various situations also.
Our “Equal Opportunity Employer” statement:
Our company works on the policy of equal opportunity employees. This makes the potential employees feel safe and secure while applying for a position. We do not discriminate against anyone based on their colour, caste, disability, national origin, race, sexual orientation, or any other protected characteristics.
What do we expect from you?
As per the service rule, we will expect employees of your category to be;
- Should be humble, disciplined and must always be ready to deliver services whenever required.
- Must always be on time.
- Must follow hygiene protocols and dress formally.
- Misbehaving or using ugly slang is prohibited.
- You must not engage yourself in any intoxication or smoking activities while driving.
The management will not tolerate any breach of the above service rules which shall result in censuring or even losing the job.
You are hereby instructed to report to duty on 01.12.21 with the following documents to complete all formalities of employment.
You are requested to bring your original copies along with a photocopy for our record from the following checklist mentioned below;
- Academic or professional documents and work experience.
- Birth certificate.
- Address proof.
- Driving License.
- Acceptance of resignation from the previous employer
- Four passport-sized coloured photographs.
- Two references from your family along with their contract & Address documents.
You will earn a monthly salary of $199.86. You will also be provided with medical or health care facilities and life insurance.
You can also be asked to work for extra hours if in the case of urgent requirements. You will be paid $10 per for delivering extra services.
You are hereby instructed to sign and accept this letter of employment by fully agreeing to all the terms and conditions of the employment.
Thanking you,
Yours faithfully,
Samuel Gomes
Head-HR
Contour Travels Pvt. Ltd
Conclusion:
A good appointment letter includes all the elements mentioned above. Mention everything to the point in your letter. Think out of the box to create your content and assimilate them to put all the information in a precise and professional manner.
