Do you want to know how to write a welcome Email to a new employee? Do you want to win the trust of your employee?
New workers are a fantastic addition to any company, and they are an investment in attaining the vision, purpose, and goals of the company. Long-term retention of any new employee begins during recruitment and continues after the individual joins the organization.
This article explains how to create a welcome e-mail to new workers, accept them into your business, and get employee engagement started right away. In this article, we will see how to draft the welcome Email and what things we have to take care of while drafting the welcome email. We will use some templates and sample welcome emails.
What is a new employee welcome e-mail?
A welcome e-mail is sent to recruits to welcome them to the firm. It generates a nice first photo of your organization gives them pertinent statistics concerning their first day at work, together with the area of your office, the company gets dressed code, the timetable for the day, and so on.
Why do you need a welcome Gmail?
- While the recruitment and selection process is an important stage in the people lifecycle, the first day, outside of the adaptation period, serves the most important purpose.
- A welcome Gmail establishes the tone for a recruit and provides them with a starting point for their new career. How you greet a new employee will most likely determine how far they advance within your organization.
- Consider this welcome Gmail to be the first rung on a ladder. To climb to the top, one must take the decisive first step. Make positive to reveal them your appreciation with a brilliant welcome mail.
- It has also demonstrated that effective onboarding practices aid in dramatically increasing staff retention percentages.
- They are considerably more likely to stay if they immediately feel like they are a member of the team.
What are the important things to add to the welcome Email?
- Joining Date and Time – The date and hour of the employee’s first shift should always be included in the welcome email.
- Address- Always provide personnel with the actual address of your office or business. Tell them where the nearest train stations or bus stops are.
- Include the checklist in the Gmail body or as a downloadable attachment.
- Tasks to finish before the employee’s first day on the job.
- Tasks to finish by the employee on their first full day of work.
- Work to be done during the employee orientation time (for instance)
- Work to do on 1st week: Include the first-week itinerary in your welcome communication to new staff. New employees should be able to strike the ground running right away.
- Onboarding documents: The proper paperwork will assist new employees in understanding office requirements and corporate culture. Include items like your Code of Conduct (for help, see our template! ), your corporate dress code, your purpose and vision statements, and, if you have one, your employee handbook. You may attach these documents at the end of your Gmail or link to them inside the text.
How to draft the welcome E-mail?
1. Introduction: This section of Gmail is where you should express your gratitude to your new employee for joining your company. This part does not need to be lengthy, a few words should suffice. The crucial thing is that they understand you are happy to have them on board.
2. Overview: Make sure to include in your email your new hire’s first day will be and where they should report. Try to offer them an approximate timetable on their first day.
They will be more peaceful if they understand what they will be doing, all day or getting down to work. Let them know in your welcome email whether there is anything they need to carry with them or get into the office ahead of time.
3. Concluding Words: This is also a moment to explain why you believed they were a good match for the role and why you hired them. Discuss the normal development from new hiring to an experienced employee. You may also tell them where you notice them traveling about the company.
They are not under any need to learn everything right immediately. Just remember to start with the fundamentals and work your way up!
Small things to take care of while drafting the E-mail:
- Make sure your browser’s spell checker is turned on, and double-check all emails before sending them. Use software like Grammarly to prevent grammar and punctuation errors.
- Include a lot of subheadings, shot points, and the most critical parts. It will make your email more legible, and your employee will not be overwhelmed when reading it. You may also include special effects, photos, or videos, as well as infographics, to help your staff understand your message.
- An employee welcome email should not contain too much information.
- If you are a more conventional, formal organization, you may demonstrate to them that you value your standards, dress regulations, formal events, and so on.
- Be hospitable to your new staff and demonstrate that you are as pleased about their arrival as they are. Be nice rather than scary, and let’s see what type of community joining. Your remarks will help to calm them down.
- Use their first name throughout the email so they feel as though they are speaking to a genuine person rather than the organization. It will also help them connect with you.
- Provide them with a sufficient number of contact options or assign them to someone who can provide them with more information if necessary. You may even go so far as giving them your private data, such as your phone number or company phone number, so that they can message or call you if they require you. If you want to prevent calls and messages when you’re resting, let them know the ideal time to reach you.
Templates of welcome emails
All of your new workers must receive a warm welcome as part of your onboarding process. We’ve compiled a selection of welcome mail samples to assist you in creating a successful welcome mail.
These emails may be used by both large and small companies. Make sure each mail is personalized to your company’s brand and tone:
Sample 1:
Date:[ Joining Date]
Dear [ Name of Employee],
I am delighted & excited to welcome you to [Company Name] as a [Post of the job].
At [Company Name], we trust that our crew is our largest strength, and we take pleasure in hiring ONLY the quality and the brightest. We are assured which you could play an extensive function withinside the average fulfillment of the assignment and want you the maximum enjoyable, getting to know packed and honestly, significant job revel in with us.
You will undergo an orientation manner to study our principles, culture, and objectives.
Then you may have the threat to satisfy together, along with your supervisor, who will tell you approximately your new duties at our organization.
All the work that you will produce at or about [Company Name] will be the intellectual property of [Company Name]. You can not share sensitive information related to the company with any other company or individual, potentially harming the company’s interest.
The dress code at our workplace is [insert style here].
We might gladly cope with any inquiries you can have. Contact us via means of mail [add your email address] or phone [add your phone number].
Please do not hesitate to reach out to us for any information you may need.
Congratulations!
With Best Wishes
[Name of Director]
Director, [Company Name]
Sample 2:
Email subject line: Welcome to [Company name]
Dear [Name of Employee],
We are all happy to have you on our team! Your start date is [date], as arranged. We anticipate that you will be at our offices at [time], and our dress code is [casual/business casual].
[Remind your employee, if required, that they must bring their ID/ documentation.]
We at [Company name] are committed to providing our staff with everything. They require to achieve at their peak. We have equipped your workstation with all equipment, as you will notice shortly.
On your first day, our experts will assist you in configuring your computer, software, and online accounts.
We have prepared your first few days to assist you settled. More data may be found in the attached agenda. As you can see, you’ll have plenty of time to read and finish your employment papers (HR will be on hand to assist you!).
We’ve also scheduled a few training sessions for your first week to help you have a better knowledge of our organization and processes.
Our staff is looking forward to seeing you and introducing themselves to you at [scheduled event/ luncheon].
If you have any queries before your arrival, please contact or phone me, and I would be pleased to assist you.
We are enthusiastic to work with you and see you attain amazing things!
Best regards,
[Company Name]
Examples of Welcome E-mail:
Example-1
Hello Priyanshu, welcome to College Aftermath!
We are delighted to have you as a member of our team. I hope you’re excited to start your new job and meet your new coworkers. 17 December 2021 will be your first day. We’ll be waiting for you at 9:00 AM and 23, Trump Tower, New York.
We at College Aftermath are committed to providing our staff with everything. They require to achieve at their peak. We have equipped your workstation with all equipment, as you will notice shortly.
On your first day, our experts will assist you in configuring your computer, software, and online accounts. In addition, you will meet with your recruiting manager to discuss your next steps.
After that, you will go through an orientation process to learn about our principles, culture, and objectives. Then you may have the threat to satisfy together, along with your supervisor, who will tell you approximately your new duties at our organization. The dress code at our workplace is formal.
We would gladly address any inquiries you may have. Contact us by email at [email protected] or phone at +91 9849743253.
Once again, congratulations. We are happy to have you on our team.
Regards,
Team College Aftermath
Example-2
Hello Priyanshu, welcome to Beyond the Globe!
I am delighted & excited to welcome you to Beyond the Globe as a Content Writer.
At Beyond the Globe, we trust that our crew is our largest strength, and we take pleasure in hiring ONLY the quality and the brightest. We are assured that you could play an extensive function withinside the average fulfillment of the assignment and want you the maximum enjoyable, getting to know packed and honestly, significant internship revel in with us.
We at Beyond the Globe are committed to providing our staff with everything. They require to achieve at their peak. We have equipped your workstation with all equipment, as you will notice shortly.
On your first day, our experts will assist you in configuring your computer, software, and online accounts.
After that, you will go through an orientation process to learn about our principles, culture, and objectives. Then you may have the threat to satisfy together, along with your supervisor, who will tell you approximately your new duties at our organization. The dress code at our workplace is formal.
You can not share sensitive information related to the company to any other company or individual which can potentially harm the company’s interest.
Contact us by email at [email protected] or phone at +91 9849743253.
Please do not hesitate to reach out to us for any information you may need.
Congratulations!
KR Swamy
Director
Beyond The Globe
Conclusion
A welcome email demonstrates to workers that you care, which helps to establish positive employee-employer relationships. Great welcome emails go much further than simply thanking someone for joining and giving them highly necessary information, all while maintaining the ‘new-joiner’ inspiration by making them interested in joining you.
Give them sufficient information without overwhelming them, but be personable and sociable. Your objective is to put your new employee at ease and have them arrive prepared on their first day. This new hire welcome implies that you are well-organized and willing to put your new employee at rest. Additionally, if applicable, add any extras you’ve arranged for your recruits, such as a parking spot, a coffee cup personalized with their name, or a corporate t-shirt.
