It is a common practice to welcome a newcomer, whether it’s a departmental store or starting a new job. Welcoming means to greet the person in a kind manner as they arrive or are introduced to the system. Welcoming can take many forms; It can be in the form of small welcoming notes, welcoming messages, emails, letters, or could be in person. They could be formal or informal depending on the situation and the relation between the two. In short, there is not one single way to welcome someone. Here are various types of Welcome Message To New employees.
Types of welcomes
Welcoming can take various forms they could be
Formal welcome messages
The formal greeting or welcoming is undertaken when greeting either a customer or when introducing someone into the work setting. They can either be in person or could be virtual. You may receive either a welcoming email from your manager, followed by some colleagues, or maybe introduced in front of the entire department.
In-person
When your employer personally welcomes you and introduces you to the whole department. Often referred to as inductions, they are a formal way of introducing a new employee into the firm’s system while acquainting them with the firm’s goals, objectives, policies, their responsibilities, their office/cabin/desk, their team, department, the premise and helping them feel socially comfortable. In-person inductions are usually carried by your manager or the HR officer.
Written or Virtual
Written or virtual welcomes have become a common practice of the contemporary age. While in-person inductions are still in practice, the frenetic world is adapting to less time-consuming procedures. The concept of virtual firms is fast-growing as it helps save time and money. Virtual firms that operate completely using the firm’s software and have most employees working remotely, usually undertake virtual inductions.
Informal welcome messages
Informal language is only plausible when communicating with a close friend or of some relative. Communicating informally with new colleagues or new employees gives off a negative impression as it is not a professional thing to do. As the first impression has a long-lasting effect it is important to only communicate informally when the person is a close friend or relative.
Many firms that have a friendly and liberal environment promote informal communication. These firms promote humor and do not require using honorifics. People are allowed to refer to their managers by their first name and joke around within respectful boundaries. Informal welcoming can also be done in person or virtually
In-person
In-person informal welcoming messages are kind and friendly. They have jokes and promote socialization. One simple example is hi-fives.
Written or Virtual
Informal written or virtual welcoming messages are just as friendly as in-person welcoming, They promote friendly communication and create a friendly working environment.
How to write a great welcome message
Writing welcome messages or emails does not require much skill as it is very commonly practiced. They are to be kept concise, clear, and informative, with a very positive, friendly, and encouraging tone. Here are a few tips for writing either formal or informal welcoming messages.
Formal welcome messages
Formal messages, in general, require scrutiny to ensure a positive tone, avoid redundancy and make the message sound professional.
• Do not use slang.
• Do not use abbreviations.
• No jokes or sarcasm.
• Do not use similes or double-meaning words to avoid misunderstandings.
• No unnecessary details, to avoid redundancy.
• Do not add personal experiences.
• Use a positive and respectful tone.
• Make it short and courteous.
• Proofread for grammatical errors or any spelling mistakes.
• Encourage them to ask questions, in case of any confusion.
Formal welcoming messages are very prevalent in the business world and help create a first impression therefore make sure to follow the above tips. Unstructured or poorly communicated welcome messages or inductions may create a negative image of the whole firm, Hence it is important to craft it beforehand.
Informal welcome messages
The use of informal communication is gradually accumulating in the business world, as they are more convenient and do not require much advertence like the formal way of communication. Informal welcome messages are friendlier yet they also require some attention. Here are a few tips for writing great informal welcome messages.
• Use only positive slang, no harsh words.
• Positive humor is allowed. Do not make jokes that might upset or intimidate the new employee.
• Positive metaphors and encouraging quotes can be used.
• Use positive, friendly, and encouraging words such as good luck, hi-five.
• Congratulate them and encourage them to reach out if they need any help.
Examples
Formal welcome messages
Here are a few examples of formal welcome messages
Example # 1:
Subject: congratulations.
Hope you are doing well. Congratulations on becoming a part of a team full of talented professionals. Welcome to the team. We hope to see you soon. Until then take care.
Example # 2:
Subject: good news.
We are excited to share this good news with you. You will be a part of our XXXX team, starting from the XXXX date. A warm welcome from our entire team and we will see you very soon.
Example # 3:
Subject: Good luck with this new journey.
We want to congratulate you for passing the final step of the recruitment process and want to welcome you to the team. As you will start working from XXXX date, Our whole team looks forward to meeting you and wishes you good luck for this new journey.
Example # 4:
Subject: very delighted
We are very delighted to have a talented professional like you join our XXXX team. Our whole team is very excited to have you and wants to welcome you and wishes you all the best.
Example # 5:
Subject: A big congratulations
Welcome! And a big congratulations to you on becoming a part of our XXXX team. Our team is full of ambitious and talented professionals like you, you will have a chance to make many new friends and connections. Good luck!
Example # 6:
Subject: Officially welcome you
We are very pleased to inform you that all your documents have been viewed and approved and we would like to officially welcome you to our XXXX team as a/an XXXX. Your orientation would be carried out on XXXX date. We look forward to seeing you.
Example # 7:
Subject: Welcome Aboard
Welcome Aboard! We are very delighted to have you on our XXXX team. With your talents and skills, we believe you and the company will benefit a lot in the future. We look forward to your inputs.
Example # 8:
Subject: Thank you for accepting the offer
Thank you for accepting the offer. We are very delighted to have you on our XXXX team. Our entire team welcomes you and looks forward to working with you.
Example # 9:
Subject: Congratulations and welcome aboard
Congratulations and welcome aboard. We are very excited to have such a talented and skilled professional become a part of our XXXX team. Wishing you good luck in this new position.
Example # 10:
Subject: So glad
We are so glad to know that professionals with such a unique skill set will be working with us as a part of our XXXX team. Welcome to the team. Our whole team is excited to have you and wishes you all the best in your new duties.
Example # 11:
Subject: So happy to have you onboard
Hey! We are so happy to have you on board. Your unique skills will be a great addition to the XXXX team. The whole team is excited to meet you in person on XXXX date.
Example # 12:
Subject: Very grateful to have you
We are very grateful to have you on our XXXX team. Your excellent skills in the XXXX field will complement all the amazing projects we have for you. All your teammates wish you a warm welcome and await your joining.
Example # 13:
Subject: very excited to inform you
We are very excited to inform you that you will be a part of our XXXX team. Welcome to the team, You will have a great time with our amazing team members. We look forward to seeing you on XXXX date.
Example # 14:
Subject: A warm welcome from our team.
A warm welcome to you from our team. We are thrilled to have an amazing, talented and skilled professional join us in our future projects. Wishing you all the best.
Example # 15:
Subject: Welcome to the team
With hopes that everything is well on your side, we want to welcome you to the team. You would be surprised to see all the amazing projects we have for you. Your teammates await your joining and are sending good wishes.
Example # 16:
Subject: Wishing you success
Welcoming you for the position of a/an XXXX. With your qualification and skill set, you are a perfect match for the job. Wishing you success in this new role.
Example # 17:
Subject: A gracious welcome
A gracious welcome from our entire team. We are enraptured by your joining our team. Sending you good wishes with your new role.
Example # 18:
Subject: done with your on-boarding
We are very pleased to inform you that we are done with the onboarding process and want to officially welcome you for the position of XXXX in the XXXX department. We look forward to seeing you on XXXX date.
Example # 19:
Subject: Thank you for accepting the offer and welcome to the team
Thank you for accepting the offer and welcome to the team. Our team is enlivened by your decision and looks forward to meeting you in person and working together on future projects.
Example # 20:
Subject: So excited for your joining
A cheerful welcome from our team. Our team is thrilled to know an agile and diligent professional will be working with them on the projects. We look forward to seeing you in person on XXXX date.
Example # 21:
Subject: A very sociable welcome
A very sociable welcome from our entire team to you. Our company promotes a friendly environment and would love to have a social butterfly like you. You will have a great time with your new teammates. Looking forward to seeing you on XXXX date.
Informal welcome messages
Here are a few examples of informal welcome messages
Example # 1:
Subject: welcomes you with open arms
What’s up champ. Congratulations on your new job, The whole team welcomes you with open arms. We look forward to seeing you in person on XXXX date.
Example # 2:
Subject: A sociable welcome
A sociable welcome from our team to you. Our company promotes a friendly environment and would love to have a social butterfly like you. Looking forward to seeing you on XXXX date.
Example # 3:
Subject: A pleasing welcome to a pleasing professional
A pleasing welcome to a pleasing professional like you. Your amazing skills and talents will definitely complement your work. We wish you a bright future.
Example # 4:
Subject: Thanks for accepting the offer
Thanks for accepting the offer and a gracious welcome from our team. Our team is enlivened by your decision to join. Our team can’t wait to meet you in person and work together on future projects.
Example # 5:
Subject: most hospitable welcome
Offering our most hospitable welcome to you for the position of a/an XXXX. With your excellent qualification and skill set, you are a perfect match for the job. We wish you success in this new role.
Example # 6:
Subject: superb welcome
With everything in place, all your teammates are ready to give you a superb welcome on XXXX date. We look forward to seeing you in person.
Example # 7:
Subject: A gracious welcome
A gracious welcome from our entire team to you. Now we would like for you to grace us with your presence. Sending you good wishes and hope to see you on XXXX date.
Example # 8:
Subject: heartily welcome
Our entire team heartily welcomes you for the position of XXXX. Our team is enraptured by your joining and can’t wait to meet you in person.
Example # 9:
Subject: Such a blessing.
Welcome on board Miss/Mr. XXXX. It feels like a blessing to have you on our team. Talented professionals like you are hard to find and we are grateful to have you on our XXXX team.
Example # 10:
Subject: honored to welcome you
We are honored to welcome you and have you on our team. You will be surprised to know how excited your teammates are to meet you and desperately await your joining.
Example # 11:
Subject: so delighted
We are so delighted to welcome you on board. As your orientation is scheduled for XXXX date, you will get a chance to meet all your teammates who are very excited to meet you and work with you on future projects.
Example # 12:
Subject: good news.
We are excited to share this good news with you. You will be a part of our XXXX team, starting from the XXXX date. It would be fantastic to have such an amazing professional be among us. A warm welcome from our entire team to you and we look forward to meeting you on XXXX date.
Example # 13:
Subject: So glad to have you on our team
We are so glad to have you on our team. Our team was in search of a unique and skilled candidate like you and is so glad to have found you. A big welcome and good wishes from our entire team.
Example # 14:
Subject: best welcome ever
Our team is very excited to have you and wants to give you the best welcome ever on XXXX date. We can’t wait to meet you in person and start to work together.
Example # 15:
Subject: very pleased to
We are very pleased to welcome you to our XXXX team. As your starting date is XXXX date, we are very excited to have you and wish you a bright future.
Example # 16:
Subject: done with your on-boarding
I am delighted to inform you that we are done with your onboarding. Your teammates are impatiently waiting to welcome you and meet you in person. We look forward to seeing you on XXXX date.
Example # 17:
Subject: A cheerful Welcome
A cheerful Welcome from our entire team who is thrilled to know an agile and diligent professional will be working with them on the projects. You will be happy to know that your teammates will always be cheering for you. We look forward to seeing you in person on XXXX date.
Example # 18:
Subject: We feel lucky
Finding the right candidate for the job takes a lot of time. We feel very lucky to have found you. We want to congratulate and welcome you for the position of XXXX in the XXXX department. We hope to see you on XXXX date.
Example # 19:
Subject: A big congratulations
Welcome! And a big congratulations from our entire team to you on becoming a part of our XXXX team. Our team is full of ambitious, talented, and amazing professionals like you, you will love the work setting and will have a great time working with your new team. Sending you good wishes and we hope to see you on XXXX date.
Example # 20:
Subject: So glad
We are so glad to know that an agile and diligent professional with such a unique skill set will be working with us as a part of our XXXX team. Welcome to the teammate! Our whole team is very excited to have you and can’t wait to meet you. Sending you good wishes you all the best for your new duties.
Example # 21:
Subject: Good luck with this new journey.
Congratulations and welcome to the team. As you will start working from XXXX date, Our whole team wishes you good luck for this new journey.
Why Is It Important
Welcoming messages, emails, orientations, and onboarding play a crucial role in the employee’s first impression of the company which could have a long-lasting effect. It is important to conduct inductions and onboarding carefully and sending lively and courteous welcoming messages or emails. About 40%of the employed population wants to quit or change their jobs according to The Microsoft Work Trend Index.
Reports from March 2021 provided that about 2.4% of the hired population wanted to quit or change their jobs in the prior month. The number has been constant for the past 5 years. Annually 30% of the hired population wishes to leave their jobs. This number is in no way a minuscule figure. It puts a lot of burden on the talent acquisition team and also delays the ending of projects which eventually costs the company.
Research from the “Work Institute” showed that about one-third of the newly hired employees want to quit or end up quitting their jobs within the first year. The company’s first impression plays a vital role in this decision. It is important to help the newly hired employee feel comfortable and understand the work setting properly. Confusions and communication gaps lead to misunderstandings and create a negative image of the workplace. Welcoming messages and inductions are a crucial part of the hiring process as:
• It helps acquaint the new employee with the new premise, office and different departments.
• It creates a positive first impression.
• It helps the new employee get to know the firm and other employees better
• It helps them feel more comfortable socially.
• Helps them understand the company’s culture and values.
• Makes them aware of the company’s policies and conditions right away.
Conclusion
Welcoming messages, emails, inductions, and onboarding should not be taken lightly. The turn-over rate within the first year of hire is 30%. This puts a lot of burden on the HR and talent acquisition team and could delay project deadlines. Writing courteous welcoming emails and messages creates a positive image. Writing welcoming mails does not require much skill however there are a few things one should keep in mind when writing them. The use of slang, sarcasm, similes, double-meaning words, and jokes should be avoided when writing a formal message. Proofread for grammatical or spelling mistakes. Use kind and encouraging words.
