Short Notice Resignation Example – Email Templates

SHORT NOTICE RESIGNATION EXAMPLE EMAIL TEMPLATES

SHORT NOTICE RESIGNATION EXAMPLE EMAIL TEMPLATES? Notify your Boss First. Privately, Write it Down Professionally

  1. When leaving a job, it is standard to allow a two-week notice before deciding to pack things up. But what should you do when you need to quit right away? How will you convince your boss to approve your letter?
  2. At some point in our lives, we are going to find it difficult to stay in certain situations. Difficulties often force us to flee. It is all a part of our instinctual behaviors. However, there is one thing we can never easily walk away from; work — more so, if there are responsibilities attached.
  3. If you are planning to quit your job with reckless abandon, it can be difficult but it is always possible to achieve such a feat. That is if you manage to create a convincing and well-polished letter. While it is standard to submit your letter personally, there are instances when emails are used.
  4. To help you out, here are tips and sample short notice resignation email templates to use.

The Tips and Tricks: Short Notice Resignation Example

  1. Writing your resignation letter does not necessarily mean that it should strictly be in a written format. You can always submit your resignation in person or through an email.
  2. In today’s age, sending and receiving mails is much more convenient in digital form. Sending resignation over emails, although not standard, is also part of the digital age transition. While you probably think that it is as easy as one-click away, think twice. Submitting a resignation is challenging with or without a personal appearance.
  3. Leaving for something so familiar abruptly can affect both the employee and employer in a lot of ways. It is significant to consider various factors that can put both parties at ease in the whole process. To make your gruesome ultimatum a polished and easier one, hear out these pro-tips:

Notify your Boss First. Privately.

  1. Step one is of course to notify your boss about your decision to leave. Though this sounds hideous, notifying your higher-ups before leaving your post is a sign of respect. In lieu of submitting an email, talk to your boss privately first.
  2. There is no need to sugarcoat and explain yourself too much. There’s no need to be sitting down over some coffee either, a little notice would do. Whether or not your boss is one of the reasons for your resignation, it is a part of the whole process. Inform your boss that you are planning to leave. Easy as that.
  3. Don’t sweat or overthink. Your goal is to leave as fast as possible so instead of anticipating their reaction, think straight and ahead.

Do not Leave with a Heavy Heart.

If in some cases, your reason for resignation is one of your co-workers or the company itself, stay kind. Leaving with a heavy heart with short notice might hinder you from creating a fresh and clean ake it as though your short notice resignation is your ticket towards freedom. Don’t leave any hard feelings behind. If it may be hard for you to leave in friendly terms with them, do it like a pro. Be professional. You don’t have to take them with you and neither does the baggage. You just have to treat them in the corporate language.

Write it Down Professionally.

There are a lot of different formats in which you can write any letter. The standard and most acceptable style of writing corporate letters must be in a business format. Whether you are an employee or an employer, writing in this format is required. A business world packed with professionals will obviously require a business and professional style of communication. Your short notice resignation email should as well be written in a professional manner. Here is a sample of a written business format:

[You name]

[Your Address]

Jeff Bezos Career Advice
Jeff Bezos Career Advice

[City/State]

[Date today]

[Manager’s name and title]

[Company Name]

[Address]

[City/State]

Dear [Manager’s name],

[First Paragraph]

[Second Paragraph]

[Third Paragraph]

Closing,

[Your name]

An example of a short notice resignation email in business format on the other hand goes like this:

From: [Your email]

To: [Your Manager’s email]

Cc: [HR, other relevant heads]

Email Subject: [Short Notice Resignation Email]

Dear [Manager’s name],

[First Paragraph]

[Second Paragraph]

[Third Paragraph]

Closing,

[Your name]

[Your email]

[Your contact number]

A business format email should indicate the specific details; the date it was written, your email, and your boss’s email among many others.  Include only the relevant information to your resignation. It must be in a justified left format with single spaces in between paragraphs. It is much easier to construct your letter via email because it requires less information. Prior information such as the addresses is not necessarily required to be inputted in the mail. The email address is considered as the digital address of both the recipient and sender.

Choose a Powerful Email Subject Line.

Subject lines are your first defense at getting that email resignation noticed. You should choose not just a good subject line but a head-turner one. Having the right subject line could leverage your chances of getting your short notice resignation approved. Writing a subject line is the easiest tip on the list. You have to pretend as though you are writing a title for your email. If you know what it is about — a resignation — then that’s just about it. Examples of a subject line would be:

Email Subject Line: Notice of Resignation – [Your Name]

Email Subject Line: Immediate Resignation Notice – [Your Name]

Email Subject Line: Short Notice Resignation- [Your Name]

Email Subject Line: Resignation – [Your Name]

Email Subject Line: Resignation Effective Immediately – [Your Name]

State your purpose. Be direct and clearly convey the purpose of your email. Most bosses don’t have time to open all their messages. Make sure that your subject line stands out. If your subject line is not compelling enough, it might end up in the mail spam or trash.

Be Honest with your Explanation.

When someone resigns, an employer’s first question will always start with a “why”. Employers will want to know what made an employee’s job undesirable or what made them decide to leave. In many cases, the employer will try to convince the employee to stay and rebut their reasons. Some of the most common causes for an immediate resignation are:

  • Health or financial issues
  • Family emergencies
  • Relocation
  • New Job Opportunities

There are several ways you can avoid further rebuttals to these reasons. It is not necessary for you to disclose your reason for resignation in your email. It is important, however, that all the details indicated are true. You have to be honest and direct. For instance, you are offered a better job opportunity from another company. All you have to say is you are resigning because you are off to greener pastures. If you think that stating all the details will convince them more of approving your short notice resignation, you’re probably wrong. Long emails can bore the boss so make it short and don’t dive too deep into the details. You have to be honest but don’t overshare.

Indicate the Date. Be Accurate and Precise.

  1. The effective date of your email will be the basis of the end of your tenure with the company. It indicated the date you are leaving. This is probably the most significant part of your email.
  2. If you are planning to resign immediately, you have to specify the date. Don’t go around the details, be accurate and precise. A short notice resignation which of course is less than the standard two-week notice still requires you to indicate a date.
  3. Don’t just indicate “tomorrow” or “two-days from now”, be specific. Type down the day, month, and year if possible. If the date is missing, your employer may not approve of your short notice resignation. Figure out the best date and if you can, provide why it is enough time for your notice.
  4. Remember, your resignation letter or email is significant and will be filed among your many other important documents. It should contain important information, not a generalized one.

Offer Transition.

This is not a necessary phase in immediate resignations but in normal cases, a transition is required. A transitional phase demands you to turnover your workload and company-issued belongings within the standard two-weeks. However, if you can do it within a day, you may do so as long as your employer approves of it. An immediate and short notice resignation would of course still require you to transition your company files and belongings. You cannot leave it as is because someone has to take over the job that’s to be left behind. This transition is like you offering help in your final day(s) at the company. It is the only sign of ease you can offer especially for short notice or an unprecedented resignation.

Proofread.

The most common mistake of most writers is not having to check their work twice. When writing a letter, although a simple one, you must still proofread your work. Sending an email with a lot of mistakes can jeopardize your chances of having that short notice resignation approved. Even when you are in a rush, double-check everything. See to it that the details, grammar, spelling, names, and contact details are correct. Don’t make a hasty and disorganized exit. Do it correctly up to the last bit. Consider these tips as your starter in writing your short notice resignation email. Remember to keep it clear, honest, and concise. If you are unsure of how to write your resignation, here are some email templates that you can use:

Template Samples: An Ultimatum’s Guide

Knowing the tips and tricks in writing is of course not enough to get you started. To picture the letter’s construction altogether, you have to look at a guide. To finally help you with your short notice resignation email, here are few sample paragraphs (of course in the business format).

Email Subject Line: [Your Short Notice Resignation Email Subject Line]

Dear [Manager’s Name],

[Introduction]

The first paragraph should right away state your purpose. It should include the date of your resignation and the position you are resigning from. Go directly to the point.

[Body]

The middle paragraph may be optional because some would directly thank their employer after the first paragraph. In this part, you may include the general aspect or the reason for your short notice resignation.

[Conclusion]

Lastly, this is where you thank your employer for the opportunities they have given. Having the job is in itself an opportunity hence, you should never skip this part. Find something to be thankful of no matter the reason for your resignation. This is also where you offer help in your transitional phase.

[Closing]

Sincerely,

[Email Signature]

[Your name]

[Your email]

[Phone]

SAMPLE TEMPLATE 1:

Email Subject Line: Immediate Resignation – Dominic Hemings

Dear Mr. Hughes,

I am writing this email to formally inform you of my resignation as the Marketing Consultant of V&A Company. My last day will be tomorrow, 11th of June 2022. I am fully aware that I should have notified you in no less than two weeks. However, personal reasons have pushed me to depart prematurely.

Thank you for the opportunities that the company has given me. Please tell me if I can be of any help in alleviating my transition.

Sincerely,

Dominic Hemmings

[email protected]

(545)1355487

SAMPLE TEMPLATE 2:

Email Subject Line: Notice of Resignation – Gordon Payne

Dear Ms. Taylor,

It is with regret that with this letter I tender my resignation as the Corporate HR Manager from Taylor & Co Company. I wish to leave a week earlier which is on September 23, 2021. I am fully aware that it is standard to allow a two-week period as per my contract of employment. However, unforeseeable circumstances pushed me to depart from my job with immediate effect. I have fully enjoyed working for such a wonderful company. Thank you for your understanding in this matter. I wish you and the rest of the company continued success.

Respectfully yours,

Gordon Payne

[email protected]

(545) 1154981

SAMPLE TEMPLATE 3:

Email Subject Line: Resignation Effective Immediately – Carol Watson

Dear Mr. Robertson,

Please accept this letter as my formal resignation as the Sales Supervisor of the company with immediate effect. My last day will be tomorrow, August 17, 2021. I understand that this is not in accordance with the standard notice period on my employment contract. However, I was offered an opportunity to accept the job of my dreams. I will help in any way I can to ensure a smooth transition. Thank you for your support and understanding.

Sincerely,

Carol Watson

[email protected]

(623)5766753

SAMPLE TEMPLATE 4:

Email Subject Line: Resignation Announcement – Stephen Ferguson

Dear Mr. Thomson,

I am writing this email to inform you that I have decided to resign from the position of Senior Copywriter at ABC Corporation. My last day at work will be on June 3, 2021, which is four days from today. I sincerely apologize for the abrupt timing of this announcement however, due to urgent reasons I have decided to resign. Thank you for all the opportunities and experiences you’ve given me all this time. Please let me know if I can be of any help in making the transition easier.

Yours sincerely,

Stephen Ferguson

[email protected]

(545) 1102975

SAMPLE TEMPLATE 5:

Email Subject Line: Short Notice Resignation –  Bob Hayes

Dear Ms. Clarke,

Please accept this letter as formal resignation from my position of Junior Architect of ArchIntel Company. Having searched for alternative employment I have recently been offered a post in our province. I am therefore submitting my resignation with immediate effect. My last working day will be on November 10, 2021. I have really enjoyed working with the company and am grateful for all the opportunities I have been offered. I would be glad to provide any help required to make this transition as seamless as possible.

Yours sincerely,

Bob Hayes

[email protected]

(545) 0192838

SAMPLE TEMPLATE 6:

Email Subject Line: Immediate Resignation – Alexa McQueen

Dear Mr. Zion,

I am writing this email to formally inform you of my immediate resignation as the Information Security Analyst of CyberTon Company. My last day will be on September 09, 2020.

I am fully aware that I should have notified you in no less than two weeks. However, me and my family have found a new home far from the office and we must relocate the soonest. This reason has pushed me to resign prematurely.

Thank you for the opportunities that you’ve given. Please tell me if I can be of any help in alleviating my immediate transition.

Sincerely,

Alexa McQueen

[email protected]

(545) 2304973

SAMPLE TEMPLATE 7:

Email Subject Line: Notice of Resignation – James Smith

Dear Dr. Payne,

It is with regret that with this letter I tender my resignation as the Assistant Nurse at your office. I wish to leave a week from now and my last day will be on the 4th of July. I have enjoyed working with you for such a long time. Thank you for your understanding in this matter. I wish you continued success.

Respectfully yours,

James Smith

[email protected]

(545)1355487

SAMPLE TEMPLATE 8:

Email Subject Line: Resignation Effective Immediately – Ronald Tiu

Dear Mr. Wang,

Please accept this letter as my formal resignation as the Legal Secretary of the Wang & Associates Law Offices. With an immediate effect, my last day will be tomorrow, February 5, 2021. I understand that this is not in accordance with the standard notice period on my employment contract. However, due to the health problems I needed to quit my job and focus on making myself healthier. I will provide any necessary information and help to ensure a smooth transition. Thank you for your support and understanding.

Sincerely,

Ronald Tiu

[email protected]

(623) 867039

SAMPLE TEMPLATE 9:

Email Subject Line: Resignation Announcement – Amy Stanley

Dear Mr. Vanderbilt,

I am writing this email to inform you that I have decided to resign from the position of Health and Safety Officer at VanBuilder’s Corporation. This will be effective immediately and my last working day will be on April 10, 2021. I sincerely apologize for the abrupt timing of this announcement however, due to financial reasons I have decided to resign. Thank you for all the opportunities and experiences you’ve given me all this time. Please let me know if I can be of any help in making the transition easier.

Yours sincerely,

Amy Stanley

[email protected]

(545) 0293477

SAMPLE TEMPLATE 10:

Email Subject Line: Short Notice Resignation –  Dylan Tier

Dear Mr. Stanford,

Please accept this letter as formal resignation from my position of Junior Detective at your company. My father has established his business abroad and wants me to take over as soon as possible. I am therefore submitting my resignation with immediate effect. My last working day will be on July 14, 2021. I have really enjoyed working with the company and am grateful for all the opportunities I have been offered. I would willingly assist and provide any information asked to make this transition as seamless as possible.

Yours sincerely,

Dylan Tier

[email protected]

(124) 5473612

Put in mind that it is cordial to bid goodbye to your company. There is nothing wrong with resigning from your job on short notice. You just have to make it sound convincing and justified enough. After all, you have worked with the people under the same company for some time still. At some point in our professional years, leaving your job for whatever reason is inevitable. You may bump into better opportunities ahead or challenges that cause you to flee. If you plan on writing that resignation letter, especially a short notice one, make sure you are doing it right. Don’t just resign, leave with a mark. Do it correctly and do it wisely. 

also read: How Tо Write A Resignation Letter Fоr A Jоb yоu Juѕt Ѕtаrtеd

Short Notice Resignation Example – Email Templates

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