How To Ask For A Transfer To Another Location?

Do you need a transfer?

So you are planning to transfer from your current job too, New location! New people! New tasks! And, an opportunity to discover your true potential. Some people believe that transferring from a job means that a person is running away from workload and stress, but a person who truly believes in “growing while working’’, will understand the importance of changing the place of work. 

How to Ask for a Transfer to Another Location?

Transfer To Another Location

But do you need to transfer? If you are starting a career, and taking this decision because of frustration, lack of skills, non-productivity, or any personnel issues with any of the co-workers; you should stop! And start working on yourself, talk to your colleagues, your boss, or a trustworthy friend. Transferring from a job at an early stage is a blunder mistake, that everyone wants to avoid. 

A transfer at the right time can skyrocket your professional life! 

How to Ask for a Transfer to Another Location?

If the decision is unmotivated, unbiased, and truly contributes to your career in a positive way, then let’s take a look at the perfect way to ask for a transfer.

1. The Subject Line

Like every other mail written formally, a transfer letter mail must also have a strong, crisp, and clear subject line. It should be clear from the subject what your purpose is. Avoid manipulation and add any extra words. You can use one of these subjects:

  • Transfer Request – Your Name & ID
  • Request for an Urgent Transfer – Your Name & ID
  • Request for Transfer to – A location you want to transfer to
  • Request for a Transfer – Your Name & ID

Don’t forget to include the job title in the subject, and avoid using special characters (especially exclamation marks) since it gives a negative and informal impact. 

2. Speak like you are Speaking to Your Boss

By this, we want to remind you that you have to be formal. It’s a mail written by an employee to his boss, so it should not be too casual. The tone of the content should be kind. Must include the reasons why you want to take a transfer. Do not copy-paste those reasons from somewhere, and by this, we mean that you should have genuine reasons to ask for a transfer. 

Your network is your net worth. So having a good relationship with people from your profession is always important. Even if there were some times when you felt that you are given extra work, or you didn’t receive the appraisal that you deserved, don’t mention it! 

3. Include the Details About Yourself

Write your current position, the reason you need this transfer at this particular time, the tasks you have done in the past with the company, and anything you feel are important in your professional life at that place. Address the manager while writing this. These are some points that you must include while asking for the transfer: 

  • Your position when you joined
  • Your tenure
  • Your reason for leaving that office 
  • Your plans
  • Where do you want to transfer
  • Your current position

Honest and integral employees are usually very connected to their workplaces, they respect their jobs and the place, so make sure you don’t hurt the sentiments of the receiver. 

4. The Right Goodbye & Attached Resume

Since you have spent quality time in that place and had wonderful experiences, it’s important to say a formal goodbye which can sound like:

  • I am thankful for the love & knowledge this office has given.
  • I am thankful to the rich and diverse community of this office which made me a better professional.
  • I thank you and the team of the XYZ office for the in-depth knowledge & skills I acquired.

It’s important to add your resume in the end, to convince the manager that the decision is not taken unprofessionally. Your skills and past achievements convince the manager that you were, and will be a great asset to the offices.

5. Add your Address & Contact Details 

At the end of your mail, make sure you add your address and contact details, this will help the manager to reach out to you easily. Add multiple ways of communication such as phone number, mail, WhatsApp number, linked or Facebook. These are the things you should include:

  • Phone Number 
  • E-Mail Adress
  • LinkedIn
  • Permanent Adress
  • Temporary Address (if any)

This will also help the office to connect with you after you leave. Adding an address is another important point to add, if you are shifting to an office near home, and you mentioned it already, this will add value to your mail. 

What to avoid while asking for a transfer?

Let’s quickly have a look at what you should avoid while asking for a transfer:

  • Childish reason for leaving. Reason like the glamor of the big city, a better quality of life, or you want to explore a new place.
  • Doing it a higher salary. If you are planning you’ll go to a new place just for the salary, and you mentioned it in your official request for a transfer, then this might affect your current job position because it depicts unprofessionalism.
  • Don’t mention any negative points about this office. You can always give your feedback to the manager or anyone who is concerned, but a transfer request is not the right place for it.


  • What can be a good and a bad reason to ask for a transfer?

A good reason can include anything that will contribute to your personnel growth. It can be the location, your chances to get a higher salary or a better position. Personal reasons can include a lack of synchronization with the team in the current office, or shifting to a new city. A bad reason is a lack of interest.

  • How to tell your manager that you want to transfer to another office?

If you want to tell your boss verbally, then it’s good to ask him when he will be free for a short meeting. Sit with him/her and explain to him your reasons for this transfer. 

How To Ask For A Transfer To Another Location?

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