Introduction:
In a professional environment, every action an employee does should be bound to the rules and ethics set by the organization. There are certain work ethics expected to be followed by all the employees, despite the position or hierarchy they belong to. One such professional behavior is to provide a heads up when an employee could not be present in the office on a particular day. There may be various reasons like personal, unexpected situations, health issues, etc., whatever might be the reason, acknowledging our absence at the workplace is mandatory. Here, let’s know how to write Leave Application Due to Traffic Jam?
Leave application – why is it important?
In general, we need to understand the importance of a leave application at the workplace. When there are situations where the employee could not reach the office on a particular day, it is necessary to inform the team and their respective Manager (Superior) about their absence. This is important because there could be tasks assigned under that employee’s name that may be of high priority or there could be chances there is any meeting or conference to be handled by that particular employee, so his or her sudden absence has a huge impact on the team and their activities. Hence, informing the superior through a formal manner shows the employee’s professionalism and also helps the respective superior to assign that employee’s tasks or activities to other team members based on the priority. This way the team doesn’t get to set back from meeting their daily targets.
Leave application due to traffic jam – How to draft?
Drafting leave applications for emergencies could be a little tricky because the reason that one gives should be genuine and convince the relevant superior at work to approve their leave application. Emergencies could be self-health issues, accidents, unexpected medical conditions to any family members or friends, traffic jams, etc., In this context, we will be seeing how to draft leave applications due to traffic jams in detail.
- Format:
The leave application must have the following sections so that it seems to be professional. They are as follows:
- To
- The subject of the leave application
- Body of the leave application
- Signature of the applicant
- To
In this section, we have to specify the following:
- Whom we are writing the leave application, that person’s name with designation or just the designation
- Organization or institution’s name in which the employee belongs to
- Address of the organization or institution
Example:
To
The Manager,
HKJ Sales,
New York.
- The subject of the leave application
In this section, we have to specify the content of the leave application in a one-line format. The subject should give an overall understanding of what the leave application is all about.
Example:
SUB: Regarding leave application due to traffic jam
- Body of the leave application
Body of the leave application should consist of:
- Greeting the superior
- Purpose of applying for leave with valid reasons
Example:
Dear Sir,
Due to unforeseen circumstances, I was caught up in a traffic jam while
commuting on my way to the office. The police are trying to clear up the traffic but they have been informed it would take at least 5 hours as there has been a huge accident taken place on that way. So, they are trying to divert through another direction which will take more than 4 hours for me to reach the office. Hence, I request you to grant me leave today.
- Signature of the applicant
Finish the leave application with the applicant’s signature. It can consist of the following:
- Name
- Designation
- Contact number (optional)
- Signature or to use any standard signature that is set by the team or organization
Example:
Regards,
Maria
HKJ Sales, New York.
Leave application due to traffic jam –Examples:
Leave applications due to traffic jams could be written in different ways depending upon the cause of the traffic jam. For instance, traffic jams could be due to roadblocks, accidents, etc., so based on the cause of the incident, we need to frame our sentences. Let’s get into the examples:
Example 1:
To
The Director,
MYR Solutions Inc.
Sub: Leave application due to traffic jam
Respected Sir,
As I was traveling to the office, I happened to witness an accident near The Grand Mall turnover where a van collided with a heavy truck that flipped and crashed on the center of the road. This led to heavy traffic crowding and unfortunately, there was no alternative route to cross that road. It would take more than three hours for the Police to clear the route it would take four more hours for me to travel to reach the office. Hence, I’m opting to go back home.
Please permit me to leave for today as it was due to an inevitable situation.
Regards,
John Mathew
Manager – Customer Sales.
Example 2:
To
The Principal,
NJF Business School.
Sub: Leave application due to traffic jam regarding.
Dear Sir,
With due respect, I would not be able to appear for today’s class because there is a huge traffic jam on all the roads near my house as there is heavy snowfall with no possibility of going out. I have checked with the authorities and they informed me that it will take a maximum of 5 to 6 hours for them to clear the traffic. So, I have requested Miss. Daisy to take over my class for the day. Please permit me to leave for today.
Thank You!
Sincerely,
Mary Joseph
Assistant Professor – Arts Department
Example 3:
To
The Manager,
HR Department,
KSV Corp
Sub: Leave application due to traffic jam
Respected Madam,
There seems to be a sudden strike near my residence which has led to huge traffic jams in the surrounding areas connecting the path to our office location. Since the protestors seem to be in agitation, all transport services from this area have been halted. I have been waiting in the bus depot for almost 2 hours now but there is no sign of improvement in the situation. Hence, I request you to grant me leave for today due to this unexpected circumstance. I will make sure to email the team about my tasks in progress.
Yours thankfully,
Else Debora
Senior Analyst, HR- Operations.
Example 4:
To
The Head of the Department – Science,
KL School of Arts & Science.
Sub: Leave application due to traffic jam
Respected Sir,
This is Mike Harrison from the Department of Science, a final year student. I was on my way to College but noticed that there was a heavy traffic jam on the way. When checked with the police, they were informed that due to the heavy storm yesterday night, a huge tree has fallen in the middle of the road and the pathway is blocked for transportation. They also stated that it will take them at least 6 hours to clear the road. Since there is no alternative route for me to travel to College from my residence, I request you to grant me leave.
Thank You in advance!
Yours Faithfully,
Mike Harrison
Example 5:
To
The Admin,
HR Department.
Sub: Leave application due to traffic jam
Dear Team,
Would like to notify you that I could not reach the office today due to a traffic jam on the main highway connecting to our office. Upon checking with local officials, there seems to be an unexpected maintenance activity on the highway road and it will take a minimum of 3 hours to allow vehicle transportation. The alternative route will take 3 to 4 hours for me to reach the office so I prefer to go back home and stay available on phone for any assistance. If there are any queries or doubts regarding tasks for the team, please feel free to reach me on phone or email me the details.
Regards,
Danny Reddington
HR Head
Example 6:
To
The Principal,
English Department,
Mary Cross University of Arts.
Sub: Leave application due to traffic jam
Dear Staffs,
The area where my residence is located is flooded because of the heavy rainfall that occurred yesterday. Due to which all surrounding pathways are facing a traffic block due to the slow pace movement of vehicles. To avoid the risk of traveling during this situation, I have decided to take leave for today. I will ensure that my absence will not affect any classes for today and also have informed my department staff to plan accordingly. I assure you that I will be available by phone for any communication required.
Thank you for your understanding!
Yours truly,
Marie Benny
Head of Department – English
Conclusion:
Leave application for planned leave is easy because of the date, the number of days, also we get to inform our superior at work prior about our plans. But for emergencies, it is quite difficult because one’s absence at work could affect the team’s performance or they may lack in performing their tasks on time. So, we need to ensure the exact reason for taking unplanned leave. We do know that certain situations are out of our control, when it happens, we have to make sure that our superior and team at work is informed so that the business or work process is not disturbed and that is the professional ethics of work.
