Apology Letter for Late Submission of Documents- Samples

Apology Letter Samples for Late Submission of Documents

Apology Letters for Late Submissions

In any institution that we are associated with, we need to comply with deadlines. Be it the submission of assignments in our schools and colleges, or a project report of our office, timely submission plays a vital role in any organization or institution. A large part of the evaluation is also based on this because it portrays how sincere and dedicated a person is in their professional front. Today, let’s see the samples for Apology Letter for Late Submission of Documents.

Although there might be genuine reasons for not being able to successfully make it up to the deadline, you should write an apology letter stating the reasons for late submissions, as per the requirement of the situation. 

An ideal apology letter should have the following elements

  • Accept your mistake for not being able to submit on time. 
  • The tone of the letter should be polite and honest. 
  • The earlier the letter is submitted, the better. 
  • It should portray a sense of regret. 
  • Promise not to repeat the same mistake. 

Given below are some of the samples that can be used for writing apology letters, say to your teachers or boss, for a late submission. 

Sample 01: A general letter apologizing for late submission of documents 

To, 

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(Recipient’s Name)

(Recipient’s Designation)

(Name of the Organisation)

(Address)

(Date) 

Subject – Apology for late submission of documents

Dear Sir/Madam 

With due respect, I would like to state that I am extremely apologetic for submitting my documents for (mention the purpose of submission) after the deadline. I failed to submit it on time because (mention the reason). 

I am extremely sorry for the inconvenience this has caused. I promise to send you the documents at the earliest. Please let me also know if any requirements need to be completed for the process. 

I assure you that I will not repeat this mistake. 

Hoping that you would understand my situation. I would be highly grateful. 

Yours sincerely, 

(Your name)

Sample 02: Apologizing to your teacher for the late submission of the final exam assignment. 

To, 

(The Designation)

(Name of the School)

(Address)

Date

Subject: Late submission of Assignment 

Dear Sir/Madam 

With due respect, I beg to state that I, (mention your name) of class (mention your class and section, if any), am writing this to apologize for submitting my assignments at a later date than the one given to us. This is because I had an emergency at home. One of our family members got ill and we had to immediately hospitalize her. This had caused an imbalance at the familial front and due to which I was unable to complete my assignment on time. 

However, I am getting back at it again and promise to complete it within twenty-four hours. I also promise not to repeat the same mistake. 

Thank you for your kind consideration.  

Yours faithfully 

(Your name)

(Your class and section)

Sample 03- Apology letter for late submission of business documents 

(Your name)

(Company name) 

(Address and ZIP code)

Date 

(Recipient’s Name)

(Recipient’s Designation)

(Company Name)

(Address and ZIP Code)

Dear Sir/Madam 

This letter is about the business documents related to the XYZ project that I was supposed to submit yesterday by (mention exact time). However, I failed to submit them on time due to which I am extremely sorry. It was almost ready, but I just needed to add a few elements to it. This I agree was carelessness on my part, but I did not want to submit incomplete work either. 

I assure you that I would not repeat this same mistake ever. I hope you will give me a second chance. Lastly, I hope it is still not too late to submit the documents.  I will not disappoint you again. Hoping that you would consider it this time and will accept my apologies. 

Thanking you 

Sincerely 

(Your name)

(Your designation) 

Sample 04 – Application for late submission of application 

(Your name)

(Company name) 

(Address and ZIP code)

Date 

(Recipient’s Name)

(Recipient’s Designation)

(Company Name)

(Address and ZIP Code)


Subject: Late submission of application 

Dear Sir/Madam 

At the foremost, I would like to inform you that I am extremely apologetic for not being able to apply on time. I was just on the way to submitting the application but the car that I was traveling in crashed into a nearby divider. This had me hospitalized for several days and led to the delay of my submission, despite having it ready before time. 

I would like to express my apology for the inconvenience caused. I request you to assess my application and consider my late submission, given the crisis that I was met with. I will make sure such a situation does not arise again. 

Waiting for your kind consideration. 

Yours sincerely 

(Your name)

(Designation)

Sample 05 – Apology letter for late submission of documents required to make a payment 

(Your name)

(Your address and ZIP Code)

(Your contact information) 

Date 

(Recipient’s Name)

(Recipient’s Address)

(Recipient’s Contact details)

Subject: Late submission of documents required for payment

Dear Sir/ Madam/ (name of the recipient)

I am extremely apologetic for being late with the submission of the payment of documents that are required for the payment of the installment of the loan (mention the loan details). I sincerely apologize for the inconvenience caused. It was only because I was stuck with some family emergency (mention your problems briefly) 

I am very much aware of the consequences that this late submission might have on the otherwise smooth process. I am ready to pay the fine amount that would be charged for the delay in the payment. I take entire responsibility for the delay and ensure that such mistakes will not take place from my end in the future.  

Lastly, I would be extremely grateful to you if you consider my problem and circumstances which led to the delay of the payment. You can further contact me if there is anything else that I need to submit now.

I have enclosed the documents and the check of the required amount with this letter. Hoping that you would consider my request. I shall be highly obliged. 

Thanking you, 

(Signature)

(Your name)

Apology Letter for Late Submission of Documents- Samples

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