Salaries For Payroll Specialists

A career in payroll has slight ups and downs, but it is an evergreen profession in any industry because of its duties and responsibilities. The Payroll Specialists in the US are responsible for the payment and make sure that the salary of employees is paid on time. Payroll Specialists maintain a complete record of payroll and employees’ salary records, deductions, and calculate taxes from the salaries of employees, and manage queries related to the salary and payroll systems.

Salaries For Payroll Specialists

Salaries For Payroll Specialists

In the US, the salaries for Payroll specialists can vary depending on several factors, including geographic location, level of experience, and the size of the company they work for. According to data from the Bureau of Labor Statistics (BLS), the average annual salary for payroll clerks, which includes Payroll specialists, was nearly $48,000 per year, with their highest salary being nearly $120,000 and their lowest salary being nearly $22,000.

The average salary of a Payroll Specialist:

The average salary of a Payroll Specialist in the US is between $42,000 and $52,000 annually, depending on the level of expertise and some other crucial factors. In general, those Payroll specialists having more experience, higher levels of education, and certification who can perform well can earn higher salaries.

Additionally, along with their average salary, many Payroll Specialists are eligible for extra benefits like health insurance, life insurance, retirement plans, and paid time off, which can add value to their overall salary package.

Salary of an experienced Payroll Specialist:

According to data from salary websites, the annual salary for an experienced Payroll Specialist with 5–9 years of experience is around $50,000–65,000 annually in the U.Ss, however, the salary can vary because of factors like the cost of living, the size and type of company, performance, and the candidate’s specific skills and experience.

The salary of an experienced Payroll Specialist can vary depending on factors like the industry, location, and size of the company they work for, their level of education, and professional certifications they hold. In addition to salary, experienced Payroll Specialists can avail of other benefits like health insurance, retirement plans, paid time off, bonuses, and other incentives depending on the company’s policies and performance.

Salary for a junior Payroll Specialist:

The salary for a junior Payroll Specialist in the US can vary according to several factors, like their level of education, location, industry, and company size. According to data from salary websites, the annual salary for a junior Payroll Specialist in the US with less than one year of experience is around $35,000 to $45,000 annually.

But junior Payroll specialists have opportunities to grow their salaries as they gain experience and skills in their field. In addition, junior Payroll specialists can be eligible for different benefits that can increase their overall salary package.

Crucial skills for Payroll Specialist:

Attention to detail:

Payroll jobs involve working with numbers and digits, so Payroll specialists must be detail-oriented and accurate in their work. Payroll mistakes can have serious and great consequences, so it’s crucial to be thorough and careful during the work.

Time management: 

Payroll is a time-sensitive task, with regular deadlines for processing payroll and submitting taxes and records of the employee’s salary on time. 

Math and analytical skills:

Payroll involves working with numbers and calculations, so a Payroll Specialist must have strong math and accounting skills. They need to be able to calculate taxes, deductions, and other related expenses accurately.

Knowledge of payroll software and systems: 

Payroll specialists mostly use payroll software to process payroll and maintain records and should be comfortable with these systems and can learn new software quickly.

Knowledge of payroll regulations: 

Payroll specialists need to be familiar with state, and local payroll rules, as well as tax laws and compliance requirements, so they must stay up-to-date on changes to these regulations.

Factors affecting the salary of Payroll Specialists

Geographic location:

As a Payroll Specialist, the cost of living in different parts of the country can affect the salary range.


As a Payroll Specialist, you can work in different industries but the demand for Payroll specialists in a specific industry will affect the salary.

Company size: 

A Payroll Specialist, Larger companies tend to have more employees and more complex payroll needs, which can lead to higher salaries for Payroll specialists.

Education and certifications: 

A higher level of education or specialized certifications in payroll or accounting can increase a Payroll Specialist’s earning potential.


Payroll Specialists with more experience in payroll software can have high performance and earn higher salaries. 

Ways of increasing salary for Payroll Specialist

Obtain additional education or certifications: 

A Payroll Specialist, by pursuing more education or certifications in accounting, payroll, or related fields can demonstrate expertise and may qualify Payroll Specialist for higher-paying positions.

Move to a higher-paying position or company: 

Payroll Specialists can often move to higher-paying positions by advancing within their company or by seeking opportunities at new organizations.

Develop additional skills:

Payroll Specialists who can develop additional skills, like proficiency with specialized software or more experience in tax compliance, maybe more competitive for higher-paying positions.

Consider working in a high-demand industry or area: 

As a Payroll Specialist, Research salaries in high-demand industries with a high cost of living may help identify opportunities for higher pay.

Salary according to the year of experience:

The salary of a Payroll Specialist can vary based on the number of years of experience. Here is an estimated salary range for Payroll Specialists based on their years of experience in the field in the United States.

0-1 year of experience: $38,000 – $51,000 annually

1-4 years of experience: $42,000 – $60,000 annually

5-9 years of experience: $49,000 – $71,000 annually

10-19 years of experience: $54,000 – $79,000 annually

20+ years of experience: $58,000 – $85,000 annually

Pay in various states in the United States:

The salary of a Payroll Specialist can vary based on the geographic location in the United States. Here is a list of the estimated annual salaries for Payroll Specialists in various states.

California: $67,860

New York: $63,470

Texas: $51,310

Florida: $47,670

Illinois: $54,620

Pennsylvania: $47,960

Ohio: $47,280

Georgia: $50,360

North Carolina: $46,700

Michigan: $47,400


As with many careers, the specific path and opportunities available to a Payroll Specialist will depend on different factors like industry, company size, and personal goals and preferences. As Payroll Specialist, Continuous learning and staying up-to-date with changes in laws and regulations can also help Payroll Specialists stay relevant and competitive in the field. A career as a Payroll Specialist can be a rewarding and fulfilling one, with opportunities for growth and advancement in the field.

  • What is the top job on the payroll?

The preferable designation is CPP. No matter the title, this is the most senior payroll position in the company, and its main responsibility is supervising and overseeing the actions of others. An excellent job is Payroll Specialist.

  • What other title would you give a Payroll Specialist?

The terms “payroll administrator”, “payroll analyst”, “payroll manager,” Payroll Specialist,”,” payroll coordinator,” “payroll supervisor,” “payroll clerk,” and “human resources administrator” are used to describe this position.

  • What kind of job does a payroll expert have?

With education and experience, a Payroll Specialist can advance from entry-level positions like payroll technician, payroll system analyst, or payroll practitioner to more professional ones like management and supervisory positions in a company or organization.

Salaries For Payroll Specialists

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